Job Title: Trade Show Administrative Coordinator (Part-Time)
Location: Fort McMurray, AB
Type: Part-Time
Hours: 20-30 hours/week, with availability during key event timelines
Reports To: Manager, Member & Stakeholder Relations
Position Overview:
The Fort McMurray Chamber of Commerce is seeking a motivated, detail-oriented, and highly organized individual to join our team as a Trade Show Administrative Coordinator (Part-Time). This role provides essential support in organizing and managing our trade shows, ensuring an exceptional experience for vendors and participants. Excellent communication and customer service skills are key to success in this role, as you’ll be engaging directly with our members, vendors, and community partners.
You’ll also assist with other timeline-driven projects that contribute to the Chamber’s mission of supporting local business.
Key Responsibilities:
Vendor Coordination & Communication
- Serve as a key point of contact for vendors participating in Chamber trade shows and events.
- Communicate professionally and promptly with vendors to provide information, support, and follow-up.
- Assist in outreach to new vendors and support efforts to grow vendor participation.
- Maintain accurate records of communications and status updates.
Trade Show & Booking Support
- Manage and track trade show booth bookings, ensuring timely confirmations.
- Generate and send invoices to vendors, track and record payments.
- Handle vendor inquiries with a courteous, service-first approach.
- Support the Chamber team in preparing for trade show setup and event-day operations.
Project Support & General Administration
- Assist with the coordination of other timeline-based Chamber projects and events as needed.
- Provide clerical and organizational support to the Events & Marketing team.
- Help manage digital files, forms, spreadsheets, and vendor databases.
Qualifications:
- Excellent communication and customer service skills are essential.
- Previous experience in event coordination, customer service, or administrative support preferred.
- Proficient in Microsoft Office (Word, Excel, Outlook) and familiar with invoicing or booking systems (training provided).
- Strong organizational and follow-up skills.
- Ability to manage multiple tasks, work independently, and meet deadlines.
- Friendly, professional demeanor and a team-oriented mindset.
Assets:
- Knowledge of the Fort McMurray business community.
- Experience working with small businesses or in a non-profit or Chamber environment.
- Enthusiasm for event planning and community engagement.
Job Type: Part-time
Pay: $20.00-$22.00 per hour
Expected hours: 20 – 30 per week
Location:
- Fort McMurray, AB (preferred)
Work Location: In person
