This role will be responsible for the office management processes and handling reception duties for a growing shared services office. We are looking for a self-driven individual to manage our reception area initiatively. You will act as the 'face' of our company and ensure visitors receive a heartwarming welcome and confident directional assistance. This is an exciting opportunity for you if you are a friendly, multi-skilled employee who thrives on displaying a dynamic professional attitude, are a proficient organizer, and have a passion for problem-solving.
Duties and Responsibilities:
Your responsibilities will include but will not be solely limited to:
Reception
- Welcoming and guiding visitors and clients courteously.
- Managing incoming calls and prioritizing messages.
- Upholding a positive organizational image during interactions.
- Ensuring a clean, organized, and inviting reception area.
- Handling inbound and outbound mail and packages.
- Accepting and tracking incoming shipments.
- Maintaining visitor logs and enforcing security procedures.
- Performing general clerical tasks like copying and filing.
- Creating and modifying documents using Microsoft Office (e.g., preparing meeting materials and taking minutes, typing forms, letters, reports, and memos).
- Ensuring smooth daily office operations for all teams.
- Managing office supplies and reordering as required.
- Aiding in onboarding new employees and setting up workspaces.
- Maintaining and troubleshooting office equipment and arranging repairs.
- Monitoring budgets, tracking expenses, and generating reports.
- Assisting in planning company events and workshops.
- Funneling facility maintenance delegating to the maintenance team and liaising with vendors.
- Managing boardroom setups, providing meeting refreshments, and tidying up.
- Keeping the kitchen areas clean and organized.
- Ordering and maintaining kitchen supplies.
- Proven experience in office administration or reception management.
- Strong organizational, multitasking, and communication skills.
- Proficiency in MS Office (Word, Excel, Outlook).
- Exceptional customer service skills and professional demeanor.
- Ability to handle confidential information with discretion.
- Previous supervisory experience is a plus.
- Location: 1755 West Broadway, Vancouver, V6J 4S5, BC
- Work Hours: Full Time in Office (Monday - Friday 8:30am-5:00pm)
- Salary: 48K - 55K
- RRSP employer contributions
- Medical, dental and life insurance benefits
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