Habjan Brothers Law Office is a growing law firm proudly serving clients throughout Thunder Bay and Northwestern Ontario. We are dedicated to providing exceptional legal services with a commitment to integrity, professionalism, and client satisfaction. Our firm fosters a collaborative and supportive work environment where every team member plays a crucial role in our collective success.
We are seeking a motivated, detail-oriented, and personable Law Clerk to join our dynamic team. This unique hybrid role is centered on our real estate practice, while also serving as a key point of contact for our clients through some shared reception duties.
The ideal candidate will not only manage a high volume of real estate files from start to finish but will also be a welcoming face and voice of our firm. Furthermore, this position offers a fantastic opportunity for professional growth, with the potential to gain experience and provide support across a variety of our firm’s other practice areas, including wills, estates, family and criminal law, if interested.
Key Responsibilities:
Real Estate (Primary Focus):
- Manage residential and/or commercial real estate files independently from opening to closing.
- Draft and review legal documents, including Agreements of Purchase and Sale, transfers, charges, and closing documents.
- Conduct and review title searches, off-title searches, and writ searches.
- Communicate professionally with clients, real estate agents, mortgage brokers, and other law offices.
- Assist in properaing Statements of Account and trust ledger statements.
- Ensure all closing deadlines and conditions are met in a timely and efficient manner.
- Utilize legal software such as Teraview, Google G Suite, and Conveyancer/Unity.
Reception and Administrative Duties (Secondary Focus):
- Greet clients and visitors in a warm, professional, and courteous manner.
- Answer and direct incoming phone calls, taking messages as required.
- Manage incoming and outgoing mail, email, and couriers.
- Schedule client appointments, manage calendars, and book boardrooms.
- Open new client files across various practice areas and perform conflict checks.
- Provide general administrative support, including filing, photocopying, and scanning.
Qualifications and Experience:
- Law Clerk diploma or equivalent certification from a recognized institution is not required but strongly considered.
- Minimum of [e.g., 2+] years of experience as a Law Clerk, with a strong emphasis on residential real estate transactions in Ontario.
- Proficiency in Microsoft Office Suite (Word, Outlook, Excel) is essential.
- Hands-on experience with Teraview is highly desirable.
- Exceptional organizational skills and a high degree of accuracy and attention to detail.
- Excellent written and verbal communication skills.
- Strong client service orientation with a professional and friendly demeanor.
- Proven ability to manage multiple priorities, work under pressure, and meet deadlines.
- Ability to work effectively both independently and as part of a collaborative team.
What We Offer:
- A competitive salary commensurate with experience.
- Opportunities for mentorship and professional development in diverse areas of law.
- A positive, collegial, and supportive work environment.
- A key role in a growing and respected community-focused firm.
- Assist real estate agents with daily administrative tasks, including scheduling appointments and managing calendars.
- Prepare and organize marketing materials for property listings, open houses, and promotional events.
- Maintain accurate records of property transactions and client interactions.
- Provide exceptional customer service by responding to inquiries from clients, vendors, and other stakeholders.
- Conduct market research to support property management and sales strategies.
- Coordinate property showings and assist with open house events.
- Facilitate communication between clients and agents, ensuring all parties are informed throughout the transaction process.
- Support negotiation efforts by gathering necessary documentation and information.
Experience
- Proven administrative experience in a fast-paced environment; experience in real estate is a plus.
- Strong negotiation skills with the ability to advocate for clients effectively.
- Familiarity with marketing strategies and tools relevant to the real estate industry.
- Bilingual or multilingual capabilities are highly desirable to cater to diverse clientele.
- Excellent customer service skills with a focus on building lasting relationships.
- Strong communication skills, both written and verbal, ensuring clarity in all interactions.
- Exceptional organizational skills with the ability to manage multiple tasks simultaneously while maintaining attention to detail.
- Knowledge of property management processes is advantageous but not required. Join our team as a Real Estate Assistant and take the next step in your career while contributing to our success in the real estate market!
Job Type: Full-time
Pay: From $52,000.00 per year
Work Location: In person
