PLEASE READ BEFORE APPLYING
This position is for someone with at least 1 year of direct administrative experience in a real estate brokerage, handling tasks like transaction coordination, listing management, or compliance.
If your background is in unrelated fields (legal, mortgage, property management, hospitality, etc.), or if you’re looking for a temporary role before moving into another career path, this will not be the right fit.
This is NOT a stepping stone to becoming a Realtor. It’s a long-term operations role for someone who thrives on organization, detail management, and supporting a busy real estate team behind the scenes.
Only candidates with clear real estate administrative experience will be considered.
About the Role
This role involves managing listing preparation, coordinating transactions, supporting communication with clients, and maintaining accurate records and documents. You’ll be instrumental in ensuring nothing falls through the cracks and that every client experience is seamless and professional.
Who This Is For
This role is ideal for someone who:
- Finds satisfaction in staying organized and on top of deadlines
- Has strong administrative experience, ideally in a real estate or transaction-heavy setting
- Is comfortable using technology and learning new systems quickly
- Can manage multiple priorities calmly and accurately
- Communicates clearly and professionally in writing and in person
- Works well independently and takes initiative without needing constant supervision
Key Responsibilities
Listing Management:
- Prepare listing materials including pre-listing presentations, disclosures, agreements, and MLS input
- Coordinate staging, repairs, photos, signage, and lockbox installation
- Update and maintain MLS listings and marketing sites
- Organize open houses and property tours
Transaction Coordination:
- Maintain clear and timely communication with clients, agents, and vendors
- Ensure all required forms are completed and signatures obtained
- Track key dates and deadlines to keep transactions on schedule
- Submit files for brokerage compliance and maintain organized digital records
Office Support & Systems:
- Maintain and improve checklists, templates, and systems
- Run errands and perform light in-person office duties as needed
- Use and adapt software tools to manage workflows efficiently
Required Qualifications
- At least 1 year of administrative experience (real estate industry preferred)
- Proficiency with Microsoft Office (Word, Excel, Outlook)
- Familiarity with real estate forms and MLS systems is a strong plus
- High school diploma or higher
- Fluent in written and spoken English
Preferred (Not Required) Platform Experience
- BrokerBay, Nexone, Airtable, Follow Up Boss, DocuSign
- Canva, Wordpress, Adobe PDF tools
Job Type: Full-time
Benefits:
- Paid time off
Application question(s):
- Which real estate brokerage(s) have you worked with, and for how long?
- Describe your most recent admin experience in a real estate brokerage. What were your main tasks?
Education:
- Secondary School (required)
Work Location: In person
