Overview:
We are seeking a Project and Business Administrator for a one-year contract to support the successful implementation of a small client-based application. Reporting in part to the IT Manager/Consultant and Executive Director, the candidate will assist with coordinating project activities, managing timelines, communicating with clients, scheduling clients, support training and system testing, and contribute to user adoption. The work is mostly remote and partly within the communities we serve. This is an immediate hire, but you must be currently unemployed.
About Us
Re-Imagine Ontario (“The Organization” or “RiO”) is a registered charitable organization whose mission is to improve the health, education, and employment of vulnerable individuals, with particular focus on black youth, through community networks, development opportunities, and family supports. The programs we run include both youth and programs for isolated seniors.
The Role
This implementation project will enhance access to medical transportation for vulnerable seniors through a user-friendly, and more efficient automated scheduling system. This is an exciting opportunity for an organized and motivated professional to gain valuable project management and business administration experience while making a meaningful community impact.
Responsibilities:
Project Implementation and Management:
- Learn the current system to get a first-hand look at its weaknesses
- Coordinate day-to-day project activities in collaboration with the IT Manager/Consultant.
- Develop and maintain project schedules, tracking timelines, tasks, and deliverables.
- Facilitate communication between stakeholders, volunteer drivers, seniors, IT and ED
- Assist with the development and documentation of system procedures, manuals, and training materials.
- Assist with organizing and coordinating system testing (User Acceptance Testing - UAT) and reporting issues.
- Help plan and schedule training workshops for seniors, volunteers, and staff users.
- Monitor project milestones and contribute to project evaluation and reporting.
- Provide first-level user support during system rollout and stabilization phase.
- Maintain organized project records and assist in preparing status updates and reports.
- Contribute ideas for continuous improvements during and after implementation
Qualifications:
- Must be currently unemployed
- Business Administration or Project Management Diploma or Degree in Business Administration, or Training in an equivalent or related field.
- Experience coordinating small projects, preferably in a community service or nonprofit setting.
- Strong organizational, time management, and multitasking skills.
- Strong customer service, written and verbal communication skills.
- Comfort with technology, especially Microsoft 365 (Word, Excel, Outlook, Teams).
- Familiarity with scheduling or CRM systems (an asset but not mandatory).
- Ability to work both independently and as part of a team.
- Strong problem-solving and adaptability skills.
- Commitment to RiO’s mission of serving vulnerable populations.
How to Apply:
Re-Imagine Ontario strives to build an inclusive workforce that reflects the rich diversity of the communities in which we live and serve. All qualified applicants may apply. We strongly encourage applications from people with lived experience in the communities we serve, including members of the Black community and underserved youth.
Please submit a cover letter and resume to the HR Manager at https://work.reimagineontario.ca/ . If you are having difficulty submitting through our website, then please send your cover and resume to [email protected] with the subject line, “Project and Business Administrator”. If you are from an under-served community, please include that in your cover letter.
Applying through our website means that your application will be reviewed earlier than applying by email. The role will remain posted until filled. No phone calls please.
Job Types: Full-time, Fixed term contract
Contract length: 12 months
Pay: $36,466.72-$40,000.00 per year
Benefits:
- Work from home
Application question(s):
- Are you located in the Halton-Mississauga area?
Education:
- Bachelor's Degree (preferred)
Work Location: Hybrid remote in Oakville, ON L6H 6X7
Application deadline: 2025-07-18
