Overview
We are seeking a highly organized and proactive Personal Assistant to provide comprehensive support to our team. The ideal candidate will possess exceptional administrative skills and a keen attention to detail. This role requires a versatile individual who can manage various tasks efficiently, ensuring smooth operations within the office environment. The Personal Assistant will play a crucial role in enhancing productivity and facilitating effective communication.
Duties
- Manage calendars and schedule appointments, ensuring optimal time management for executives.
- Coordinate events, meetings, and travel arrangements, demonstrating strong event planning skills.
- Provide executive administrative support, including typing correspondence, proofreading documents, and transcription.
- Maintain organized filing systems and perform data entry tasks to ensure accurate record-keeping.
- Handle phone etiquette with professionalism while managing multi-line phone systems.
- Assist with bookkeeping tasks using QuickBooks and maintain financial records as needed.
- Utilize Microsoft Office and Google Workspace for document creation, presentations, and spreadsheets.
- Support project coordination efforts by tracking progress and deadlines.
- Offer exceptional customer service to clients and visitors at the front desk.
- Collaborate with team members to streamline office management processes.
Requirements
- Proven experience as a Personal Assistant or in an administrative role with clerical experience.
- Strong organizational skills with the ability to manage multiple tasks simultaneously.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace applications.
- Familiarity with calendar management tools such as Microsoft Outlook Calendar.
- Excellent typing skills with attention to detail for accurate data entry and documentation.
- Strong communication skills, both written and verbal, with effective phone etiquette.
- Ability to work independently as well as part of a team in a fast-paced environment.
- Experience with DocuSign for document management is a plus.
- A background in office management or project coordination is preferred. This position is ideal for individuals who thrive in dynamic environments and are eager to contribute their skills to enhance organizational efficiency. If you are passionate about providing top-notch support while managing diverse responsibilities, we encourage you to apply.
Job Types: Full-time, Part-time
Pay: $25.00-$31.00 per hour
Expected hours: 45 per week
Benefits:
- Dental care
- Employee assistance program
- Extended health care
- On-site parking
- Paid time off
Work Location: In person
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