Position: People & Office Assistant
Department: Abbotsford Canucks
POSITION SUMMARY: The People & Office Assistant provides administrative support for the Abbotsford Canucks office staff, answer calls, ordering office supplies, greeting guests along with providing support with wardrobe for event staff. This is a part-time, hourly position.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
(Other duties may be assigned as required)
- Assist with administrative functions including monitoring and responding to staff phone calls, emails, and data entry while maintaining detailed records of all communication
- Enter and complete all payroll requirements and process timesheets
- Assist People Coordinator with management of new uniform inventory, ensuring adequate stock levels are maintained and replenished when required
- Maintain records of uniforms assigned and returned in the HRIS system
- Assist in managing postings and applicants through the HRIS system
- Assist with the Event Staff job fair logistics
- Assist in the administration of Event Staff employee onboarding, follow-up on candidates etc.
- Provide support and relief to the Staff Services & People Department as required
- Handle all phone calls and emails through the main line
- Maintain office supplies and tidy workplace
- Provide administrative support to the Executive Team
- Distribute incoming mail and process outgoing couriers
- Provide information to the general public and guests
- Manage Lost & Found items and coordinate return of items to guests following events
- Perform any other clerical support work and special projects as required
REQUIRED EXPERIENCE AND QUALIFICATIONS:
- Minimum 2 years’ administrative and professional reception and switchboard experience
- Ability to work independently and be self-sufficient
- Solid working knowledge of MS Office
- Excellent communication skills and telephone etiquette
- Positive, energetic, friendly team player, with a can-do attitude
- Excels at providing not just good customer service, but best in class service
- Extremely organized and does not compromise on ensuring an efficient, tidy workspace
- Motivated by a busy, fast-paced environment
- Exceptional interpersonal and communication skills
- Experience with inventory databases and working knowledge of MS Word and Excel would be an asset
- Previous inventory control experience would be a definite asset but is not required
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