Overview
We are seeking a detail-oriented and organized Office Assistant to join our team. The ideal candidate will possess a strong background in administrative tasks and customer service, with proficiency in various office software. This role is essential for ensuring smooth daily operations and providing exceptional support to our staff and clients.
Responsibilities
- Manage front desk operations, including greeting visitors and answering inquiries.
- Handle multi-line phone systems, directing calls to appropriate personnel while maintaining professional phone etiquette.
- Perform data entry tasks accurately and efficiently, ensuring all records are up-to-date.
- Assist with filing and organizing documents, both physical and digital, to maintain an orderly office environment.
- Provide customer support by addressing client questions and concerns promptly.
- Utilize Microsoft Office Suite and Google Workspace for document creation, spreadsheets, and presentations.
- Support bookkeeping tasks as needed, including invoicing and managing accounts through QuickBooks.
- Proofread documents for accuracy and clarity before distribution.
- Collaborate with team members on various administrative projects to enhance office efficiency.
Requirements
- Previous office experience is required; experience in a dental or medical office is a plus.
- Proficiency in Microsoft Office (Word, Excel, PowerPoint) and Google Workspace is essential.
- Familiarity with QuickBooks or similar bookkeeping software is preferred.
- Strong organizational skills with the ability to multitask effectively in a fast-paced environment.
- Excellent typing skills with attention to detail for data entry tasks.
- Strong clerical experience with a focus on maintaining confidentiality and professionalism.
- Exceptional customer service skills with the ability to communicate effectively both verbally and in writing.
- Experience with administrative duties such as scheduling appointments and managing office supplies is beneficial. If you are a motivated individual who thrives in an administrative role and enjoys supporting others, we encourage you to apply for this exciting opportunity as an Office Assistant!
Job Type: Part-time
Pay: $17.75-$21.00 per hour
Expected hours: 20 per week
Work Location: In person
Expected start date: 2025-09-08
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