Bookkeeper & Office Administrator (Full-Time, In-Person)
Company Overview:
We are a growing design-build firm offering Architectural Design, Interior Design, Construction, and Project Management services across Southern Ontario. Specializing in custom homes, luxury residences, low-rise projects, and townhome developments, we pride ourselves on professionalism and high-quality service.
Position Overview:
We are currently seeking a Bookkeeper & Office Administrator with a minimum of 5 years of experience in a similar role. The successful candidate will be responsible for managing bookkeeping tasks, general office administration, and client-facing duties, including answering phone calls. This role requires strong English communication skills, both written and verbal. Mandarin-speaking is considered an asset but not required.
Key Responsibilities:
- Manage accounts payable and receivable
- Handle bank reconciliations and payroll processing
- Maintain and update financial records and documentation
- Prepare journal entries, financial statements, and bank deposits
- Process invoices, payments, and expense tracking
- Ensure compliance with financial and reporting requirements
- Provide general administrative support and client care
- Answer and direct incoming phone calls professionally
Qualifications:
- Minimum 5 years of experience in bookkeeping and office administration (required)
- College or university education in Accounting, Finance, or related field
- Proficient in QuickBooks, ADP, and Microsoft Excel
- Strong knowledge of Microsoft Office Suite and Google Drive
- Excellent written and spoken English is required
- Mandarin language skills are a bonus
- Professional, personable, and highly organized with strong attention to detail
- Ability to multitask, prioritize, and meet deadlines in a fast-paced environment
Job Details:
- Job Type: Full-Time, Permanent
- Schedule: Monday to Friday, 8-hour shift
- Work Location: In-person (office-based)
- Wage: TBD based on qualifications and experience
Job Type: Full-time
Benefits:
- On-site parking
Schedule:
- 8 hour shift
- Day shift
- Monday to Friday
Work Location: In person