Office Administrator/Bookkeeper

Job Summary
The Office Administrator/Bookkeeper will be responsible for managing daily office operations, providing administrative support, and handling some accounting functions of the business. This dual-role position requires someone who is detail-focused, trustworthy, and proactive in streamlining both administrative and accounting tasks.

Responsibilities

Office Administration

• Manage daily office operations and order office supplies
• Assisting front desk with incoming calls, emails, client queries and client Ids when on breaks
• Oversee reception workflow and supervise file management such as opening and closing files
• Maintain the common area to ensure it is always clean and presentable
• Assist with HR tasks such as scheduling interviews and employee time off record keeping
• Administer vendor relationships and ensure timely payment of invoices
• Monitor, organize, and respond to diverse email communications in a timely and professional manner.
• Host and facilitate office events and monthly meetings with the Partners

Bookkeeping

• Handle billing processes, including posting invoices, tracking payments, and following up on outstanding A/R
• Accurately post all general and trust receipts, enter bill payments, and do final deposits
• Issue trust and general cheques and maintain records as per Law Society of BC and AB’s rules
• Prepare and reconcile trust accounts and calculate interest on disbursements for Personal Injury files
• Post disbursements, issue cheques and keep up to date with all Account Payables
• Generate Trust Listing and AR reports and assist Lawyers with updates
• Assisting front desk with incoming calls, emails, client queries and client Ids when on breaks

Qualifications

• Proven experience in office administration and bookkeeping
• Proficiency with accounting software preferably Unity accounting
• Strong knowledge of Microsoft Office (Excel, Word, Outlook)
• Excellent communication and organizational skills
• High attention to detail and accuracy
• Ability to work independently and manage multiple tasks
• Bilingualism – English and Punjabi an asset

Benefits:

• Competitive salary
• Excellent benefits
• Paid time off and holidays

Job Types: Full-time, Permanent

Pay: From $65,000.00 per year

Benefits:

• Dental care
• Extended health care
• On-site parking
• Paid time off

Schedule:

• Monday to Friday

Language:

• Punjabi (preferred)

Work Location: In person

Application deadline: 2025-07-07
Expected start date: 2025-07-14