Our Finance Team in Montreal is growing and we are looking for passionate talents to join our adventure! Being part of the MACH team means joining a team of 450 colleagues who work daily to put their knowledge at the service of their clients and Real Estate.
For 25 years, MACH has been building real estate projects designed to have a structuring, lasting and significant impact on cities and neighborhoods, as well as on the lives of residents, users and visitors.Thus, the company builds each building to create collective values combining beauty, usefulness and responsibility.
In Canada, MACH is one of the largest real estate owners. It is distinguished by a real estate portfolio of more than 45 million square feet, including several jewels of the Quebec urban landscape: the Sun Life building, the CIBC Tower, the Place Victoria tower as well as the Ontario with Allstate Corporate center in Toronto and 100 O’Connor in Ottawa.
JOIN A TEAM OF PROFESSIONALS AND WORK IN A HEALTHY ENVIRONMENT!
Based in Montreal and reporting to the Lease Administration Director, the Lease Administrator ensures the completeness, integrity, accuracy, and quality of leasing information for the assigned property portfolio and properly applies lease management/administration procedures:
- Full-cycle data entry of lease and sublease information, including underlying clauses (such as special clauses and exemptions), referencing official legal documents and following established procedures. This includes inputting tenant information (contact details, payment method, etc.);
- Preliminary interpretation of lease clauses and drafting of lease summaries;
- Application of proper procedures during ETL transfers for the acquisition of new properties;
- Configuration of automated parameters and calculations related to leases (rent increases, indexations, indices/rates, percentage rents, tenant improvement allowances, recoverable costs, security deposits/prepaid rents, rent roll adjustments, termination conditions, charge codes, etc., as well as initial and ongoing configuration of floor areas). Updating rates associated with annual increases in additional rents (CAM, PROMO, property taxes) based on information provided by Property Management Accountants;
- Validation of real estate broker invoicing;
- Adjustments of floor areas and occupancy rates in the financial system in light of updates from measurement certificates; periodic analysis of denominators as needed;
- Generation of lease management reports and analyses (occupancy, floor areas, temporary leases, tenant movements, etc.) based on inputs provided by property managers;
- Monitoring critical lease dates (conditions, expiries, renewals, assignments, etc.) and updating the system accordingly;
- Coordination of temporary lease management in collaboration with property managers;
- Synergies with real estate accounting, legal affairs, and leasing management teams (ASGAARD);
- Document management (naming conventions, document retention including possession letters, file management, and organization of electronic directories);
- Hold a diploma or training in Finance or Law;
- Have a minimum of three (3) years of experience in a similar position;
- Proficient in Microsoft Office Suite;
- Strong knowledge of accounting systems, particularly Yardi.
- Competitive salary;
- Summer hours;
- Medical and dental insurance;
- RRSP with employer participation;
- Transport costs reimbursed at 100%;
- 6 sick/personal days per year;
- Reimbursement of a sports subscription according to the amount in force;
- Employee Assistance Program (EAP);
- Training and development.
We thank all applicants in advance for their interest in this position, but only those selected for an interview will be contacted.
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