University Degree in HR and
CHRL/CHRP Designatred is preferred
The Faculty of Health Sciences Human Resources Office (FHS-HR) provides leadership, advice, support and resources to faculty and staff to foster the creation of an environment that is inclusive, diverse, and engaging. Working with our partners within the Faculty and beyond, we are responsible for recruiting a large and diverse number of individuals locally, nationally, and internationally. We support the over 2000 staff members as well as, 890 full-time and 2800 part-time faculty members who help the Faculty to accomplish its mission.
The HR Operations Advisor is part of the FHS-HR team, where sharing ideas, open communication accountability and partnership are promoted. This collaborative environment enables the FHS-HR team to deliver comprehensive and responsive client solutions. We offer flexibility starting with our hybrid arrangement of 2 days on site and as needed, comprehensive benefits, professional development and more.
Reporting to the Associate Director, FHS Human Resources, the position is the primary HR contact for FHS HR and provides a range of human resource services to the Faculty of Health Sciences community. The role provides HR advice to multiple employee groups; Unifor, post-doctoral fellows, clinical fellows, clinical faculty, MUFA, TMG, MUALA and Interim in many areas of HR including recruitment and talent management, guidance on statutory leaves, interpretation of the CA, organization policy, procedures, collective agreements, payroll, benefits and pension, leaves and time management.
The position calls for a broad working knowledge of human resources best practices and functions to all operational aspects of human resources, ensuring that employment related issues are followed through to resolution in accordance with university policy and/or collective agreements, and legislative requirements.
The position works closely with the HRP, HRSP, and SHRSP along with the COE's to be able to provide HR advice related to employee relations, policy, employment contracts, collective agreement interpretation, recruitment advise, facilitating leave processes, guidance on benefits and general HR advice.
HR Operational Advisory Support
- Advise on compensation and benefits issues, including discrepancies, missing pension contributions, benefit coverages
- Advise on health and safety training, working alone policy, emergency evacuation procedures, and incident/injury reporting and primer on privacy
- Advise staff of annual vacation entitlement, maintains attendance records and implements/monitors attendance management initiatives in accordance with needs
- Ensure effective records management, including electronic employee files and confidential information
- Support the development of resources, tools, policies, and procedures within scope of responsibility to ensure the Department runs smoothly
- Provide oversight on department's staff time entry and approval procedures, ensuring training is provided and discrepancies are resolved bi-weekly.
Employee Relations
- Support units with various policy and collective agreement interpretation
- Provides advice and guidance to managers on HR and employee relations issues, partners with internal departments to provide solutions that align to best practices.
- Maintain knowledge of changing HR policies, processes and practices, and communicate with departments the implications of these changes
- Provides front-line service to the department management team, managers, staff and faculty with regards to employee relations issues
- Ensure terminations are executed correctly; following separation agreements and review severance amounts as applicable
- Manages the administration for immigration/work permit process for foreign workers to ensure compliancy and minimize risk.
Recruitment, & Talent Management
- Provide guidance to unit leads on talent needs, and provide recommendations for the recruitment process and classification of employee to be recruited
- Prepares and approves job openings in Mosaic
- Prepares and extends offers of employment in consultation with the hiring manager, including compensation review and recommendation
- Develops orientation program(s), packages, policies and procedures for all faculty and staff at all sites in collaboration with the management team and unit leads
- Prepares contract extensions, terminations, payroll changes and partner with HRSC for further processing of changes
- Consult on requirements for equitable recruitment and legislative considerations and best practices to advance both the faculty strategic plan and the HR strategic plan.
- Participates in interview selection committees as needed as Employment Equity Facilitator and HR representative
HR Support & Process Improvement
- Committed to client-focused solutions, operational excellence, and continuous process improvements through recommendations within the department and faculty
- Functions as a champion and acts as a subject matter expert on projects
- Responsible for the management all e forms for the faculty relative to employee changes and updates for any employment changes
- Participates in data collection and analysis on exit interviews for the faculty and provides recommendation for areas of improvement.
- Provides coaching and support to new and current administrators on HR matters,
- Supports design, coordination and general HR training to Faculty and Staff, in collaboration with HRSP/SHRSP and AD for development and delivery
- Supervise and train interns within the FHS HR department; assign work and assessing work progress
Other Support
- Participate in departmental projects and initiatives such as policy and program implementation, and business process reviews; bringing an HR expertise and FHS lens
- Collaborates with Faculty Relations to ensure a customer service approach for new Faculty members.
- Manage department website and provide recommendations for change.
To apply for this job, please submit your application online.
McMaster University is located on the traditional territories of the Haudenosaunee and Mississauga Nations and within the lands protected by the “Dish With One Spoon” wampum agreement.
The diversity of our workforce is at the core of our innovation and creativity and strengthens our research and teaching excellence. In keeping with its Statement on Building an Inclusive Community with a Shared Purpose, McMaster University strives to embody the values of respect, collaboration and diversity, and has a strong commitment to employment equity.
The University seeks qualified candidates who share our commitment to equity and inclusion, who will contribute to the diversification of ideas and perspectives, and especially welcomes applications from indigenous (First Nations, Métis or Inuit) peoples, members of racialized communities, persons with disabilities, women, and persons who identify as 2SLGBTQ+.
As part of McMaster’s commitment, all applicants are invited to complete a confidential Applicant Diversity Survey through the online application submission process. The Survey questionnaire requests voluntary self-identification in relation to equity-seeking groups that have historically faced and continue to face barriers in employment. Please refer to the Applicant Diversity Survey - Statement of Collection for additional information.
Job applicants requiring accommodation to participate in the hiring process should contact:
- Human Resources Service Centre at 905-525-9140 ext. 222-HR (22247), or
- Faculty of Health Sciences HR Office at ext. 22207, or
- School of Graduate Studies at ext. 23679
to communicate accommodation needs.
This position is located in a host hospital or other healthcare site that has an active vaccination mandate in place. Successful applicants will need to comply with these and any other health and safety measures necessary as part of their appointment.
To ensure an ongoing and vibrant University community that meets the needs of our students, staff and faculty and supports the University mission, ability to work on-site continues to be a requirement for most University positions. The University is supportive of exploring flexible work arrangements that effectively balance operational needs and employee interests.
At McMaster University, we believe in a comprehensive and inclusive interview process. Our interview methods encompass a variety of approaches that allow our hiring teams to provide a flexible and accessible experience for engaging with our candidates. Throughout your recruitment process at McMaster, you may be requested to participate in a variety of formats, that may include in-person, virtual or recorded interviews. If you have any questions as you move through the hiring process, please reach out to [email protected] or the HR contact associated with your position of interest.
