Housing Database Administrator

Career Opportunity

Housing Database Administrator

(Full-time Permanent)

Closing:

August 1, 2025

Anticipated Start Date:

Immediate

Salary Range:

$20.00 - $23.00 per hour

(Based on Qualifications and Experience)

General Description:

Under the direction of the Housing Manager and Housing Coordinator, this position provides day-to-day administrative support to and Work Order/Asset Management application administration for the Housing Department.

Responsibilities:

• Organize and manage any relevant filing system(s) (paper and electronic).
• Regularly prepare and update documents, spreadsheets and databases.
• Coordinate, prepare, deliver documentation for hourly employees and contractors (e.g. timesheets and invoices) to Finance by Finance established deadlines.
• Provide backup support for weekly coordination of leave requests/forms ensuring delivery to Human Resources dept.
• Provide backup for receiving housing repair requests from householders/band members.
• Provide backup for preparation of work orders (e.g. janitorial services, electrical, appliance repair, plumbing, etc.) ensuring appropriate communication to householders/band members.
• Assist with purchase orders, purchase journals, invoices as required.
• Administer asset management and maintenance application, including building database(s) for Band owned assets, coordinating application access control, data maintenance, user training, deployment to devices, trouble shooting problems, data quality assurance, reporting, maintenance reminders, task reminders, and any other task related to the application.
• Receive photographs and/or information related to band owned home components information for prompt upload to asset management application.
• General administrative duties to ensure the efficient daily operations of the Housing Dept, such as filing, typing, copying, generating reports, and computer file management.
• Other duties as reasonably required and assigned by the Housing Department Coordinator or Housing Manager to support the Housing Department.

This work description has been designed to indicate the general nature and level of work performed by employees in this classification. It is not defined as containing or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.

Qualifications and Education:

• Grade 12 education.
• Formal training considered an asset.
• An equivalent combination of education and experience will be considered.
• Ability to use MS Office Suite and learn database programs.
• Excellent written and oral communication and organizational skills.
• Knowledge of Indigenous and/or Mi’kmaq communities/organizations.
• A criminal records check is required. Having a criminal record is not a determinate factor.

Working Conditions:

• Normal work week is 35 hours/week, 7 hours/date;
• Work is completed in a comfortable office environment with an extensive amount of time sitting and computer use;
• A high degree of concentration is required;
• Managing multiple requests at one time (multi-tasking and time management);
• May be required to run errands within and/or outside the community.

Benefits:

This position comes with a variety of benefits including Sick, Personal and Vacation Leave, Health, Dental, Disability and Life Insurance, an Employee & Family Assistance Program and employer matched Pension Plan.

Please apply with a resume, cover letter and criminal records check to:

Human Resources Department

Email [email protected]

Mail/drop off: 522 Church Street, Indian Brook, NS B0N 1W0

We are an equal opportunity employer; however, qualified Aboriginal applicants will be given priority in accordance with the Aboriginal Employment Preference Policy of the Canadian Human Rights Commission. The Band will not assume any expenses related to any job application process, included but not limited to travel, relocation, and application development. Please note certain positions come with mandatory employee benefits.

Only those applicants who qualify for an interview will be contacted.

Job Type: Full-time

Pay: $20.00-$23.80 per hour

Expected hours: 35 per week

Benefits:

• Company events
• Company pension
• Dental care
• Disability insurance
• Employee assistance program
• Extended health care
• Life insurance
• On-site parking
• RRSP match
• Vision care

Schedule:

• Day shift
• Monday to Friday

Work Location: In person

Application deadline: 2025-08-01