The Azrieli Foundation is one of Canada’s largest philanthropic foundations, supporting initiatives in education, science & healthcare, research and the arts. Through strategic grants and partnerships, we strive to foster innovation, empowerment and drive positive change within these critical sectors in Canada and Israel.
We are looking for a detail-oriented and technically skilled Grants Database Administrator to join our team and help ensure the accuracy, efficiency and effectiveness of our grants management operations.
This role is ideal for someone who enjoys working with data and reporting tools, is meticulous in their attention to detail and who wants to play a key role in supporting impactful philanthropic work. This person will be the go-to expert on our grants database and proprietary platform, supporting both technical administration and end-user training while also maintaining the integrity of our grants data and contributing to creating meaningful insights to guide our work. The role reports to the Vice President, Grants, and works closely with the entire Foundation Grants team and especially with the Specialist, Grants Data Management.
Position Summary
The Grants Database Administrator is responsible for managing and optimizing the Foundation’s grants management system, ensuring data integrity, reporting accuracy, and operational efficiency across the grantmaking lifecycle. This includes technical administration, system documentation, onboarding and training, as well as supporting the grantmaking team with prospect research and ongoing grant monitoring.
While we would ideally like someone who has experience with the database management, the primary skills we are looking for are: data entry and management, systems operation and a thorough appreciation of user interface, utility and attention to detail. The Grants Database we use is FLUXX, however, no direct experience with this system is required; the selected candidate will be trained on the system itself.
Key Responsibilities
Database Maintenance, Administration & Reporting
Working with the Specialist, Grants Data Management, the incumbent will:
- Administer the grants management database including account access, system maintenance, issue resolution, and liaising with support team for our database platform
- Perform regular system hygiene and clean-ups and audits weekly, monthly, and quarterly produce and analyze regular and ad hoc reports on grants data using Excel, Power BI, Power Query, and Grantelligence
- Prepare regular monthly reports and facilitate related meetings
- Create quarterly Board disbursement reports and declined grant lists
- Generate custom reports and dashboards, as needed
- Maintain clear and up-to-date documentation of all database-related administrative processes and procedures
- Conduct onboarding and training for new staff and grantees on database usage
- Develop and share onboarding materials including walkthroughs, cheat sheets, checklists, and best practices
Qualifications
Experience and Education
- University degree or other relevant education in data management, information systems, computer science, business administration, or a related field
- Minimum 2 years of experience in a data-focused role
- Experience administering or managing database systems; experience with grants databases (e.g., Fluxx) is an asset
- Experience in a nonprofit, philanthropic, or grantmaking environment is considered an advantage
Skills and Knowledge
- Advanced Microsoft Excel skills, including pivot tables, XLOOKUP, VLOOKUP, and dashboard creation
- Ability to pull, clean, and analyze data using tools like Excel, Power BI, and Power Query
- Familiarity with JavaScript and MySQL is a plus
- Strong attention to detail, data accuracy, and documentation practices
- Ability to translate raw data into user-friendly reports and visualizations
- Comfortable supporting users and teams with technical tools and systems
- Strong written and verbal communication skills
Attributes and Personal Characteristics
- Highly organized with strong time management skills
- Analytical and solutions-oriented, with a proactive approach to problem-solving
- Service-focused, with a collaborative mindset and ability to support diverse teams
- Curious and adaptable, with a willingness to learn and take initiative
- Values-driven and committed to supporting impactful philanthropic work
Living Our Values
Our values are the bedrock of our culture. They shape how we work, how we collaborate and how we make decisions—every single day. Those who succeed at the Azrieli Foundation exemplify the core principles of:
- Integrity & respect
- Taking on big challenges
- Excellence
- Passion for making a difference
- Results-oriented mindset
- Sustainable impact
Inclusivity and Accessibility
Living our values means creating a workplace where everyone feels respected, supported and empowered to contribute. Our commitment to equity, diversity and inclusion is one way we put those values into practice.
We are committed to creating a diverse and inclusive workplace and value diverse backgrounds, abilities and ways of thinking. Diversity and inclusion make our organization strong, productive and innovative. Applicants with lived experience who identify as neurodivergent are strongly encouraged to apply.
We are committed to creating inclusive and barrier-free recruitment and selection processes. If you require an accommodation during the application or recruitment process, please reach out to [email protected].
About the Foundation:
Driven by a strong belief in philanthropy’s powerful role and responsibility, the Azrieli Foundation empowers people by supporting a broad range of organizations, facilitating innovative outcomes and increasing knowledge and understanding in the search for practical and novel solutions.
With a firm conviction that everyone has potential, we work to open doors, break ground and nurture networks, empowering the most vulnerable to the most exceptional to achieve their best and contribute to society.
In addition to strategic philanthropic investments, the Azrieli Foundation operates several initiatives including the Azrieli Fellows Program, the Canadian Centre for Caregiving Excellence, the Holocaust Survivor Memoirs Program, the Azrieli Music, Arts and Culture Centre and others.
