In order to ensure your application is received by NAIT for thorough review and consideration, please apply directly through our Careers site at www.nait.ca/careers
The Foundational Learning Testing Administrator supports the secure and efficient administration of high-stakes exams, such as CAEC and IELTS for external test-takers. Reporting to the Foundational Learning manager, this position plays a critical role in organizing the administrative tasks of exam administration and exam logistics, maintaining compliance with institutional and external testing body requirements, and ensuring a positive testing experience for students. Working closely with internal teams and external testing agencies, this position is responsible for student exam registration oversight, preparation and safeguarding of exam materials, communication with test takers, and administrative reporting. The successful candidate will demonstrate strong attention to detail, organizational skills, discretion, and a high level of comfort working in a fast-paced setting where accuracy and compliance are critical.
Key Responsibilities:
Manage Student Exam Registrations
- Oversee and process exam registrations using internal systems and official testing portals
- Verify student eligibility and ensure all registration requirements and deadlines are met
Coordinate Exam Materials and Secure Storage
- Prepare all exam materials including paper-based tests, seating charts, and ID verification lists
- Securely store and manage materials using locked storage and secure digital platforms
- Follow institutional and external testing body protocols for handling exam materials
Provide Pre-Exam Support to Test Takers
- Respond to student inquiries via email, phone, or in person regarding testing procedures
- Provide clear information on ID requirements, logistics, and expectations for test day
Liaise with Official Testing Partners
- Submit documentation, reports, and attendance records to testing organizations
- Communicate incidents or verification needs through approved and secure channels
- Ensure ongoing compliance with partner guidelines and accreditation standards
Oversee Post-Exam Procedures and Quality Assurance
- Collect, review, and submit completed exam materials for processing
- Maintain accurate records and data logs related to testing activities
- Participate in regular audits and continuous improvement efforts to ensure quality and compliance
Skills & Abilities:
- Strong attention to detail and ability to follow strict protocols
- Excellent organizational and time-management skills
- Effective communication skills (written and verbal)
- Ability to maintain confidentiality and handle sensitive information with discretion
- Proficiency with computer systems, databases, and secure portals
- Customer service mindset and a problem-solving approach to student and partner interactions
Qualifications:
- Completion of Grade 12
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Related experience
Equivalencies may be considered
Applicants with education credentials earned outside of Canada should have their credentials evaluated by World Education Services or the International Qualifications Assessment Service (IQAS).
Remuneration: $40,124.20 - $51,603.24 annually, plus a comprehensive benefits package. (Classification – Administrative Support lll).
This position is covered by the Alberta Union of Provincial Employees (AUPE) Collective Agreement.
Please submit a resume and cover letter to be considered for this opportunity.
About NAIT
We are proud to have been named one of Alberta’s Top Employers for 14 consecutive years. Being part of a community that makes a difference in the lives of students, staff, industry clients and partners, NAIT’s culture reflects our shared values of respect, collaboration, celebration, creativity, and accountability.
People are what make NAIT great, and we prioritize the employee experience. We offer benefits and unique perks focusing on health and wellness, work-life balance, recognition, and professional and personal growth. In addition to excellent vacation time, we offer paid time off between Christmas and New Year's.
NAIT supports a flexible work environment, enabling staff to request approval for on-campus, off-site, or hybrid work arrangements based on the nature of the role. Please note that remote positions require employees to reside within Canada.
NAIT is committed to fostering an environment that supports equity and cultivates inclusion through our Equity, Diversity, and Inclusion Strategy. We are a proud partner of the Canadian Centre for Diversity and Inclusion and Pride at Work Canada. While we encourage all qualified applicants to apply, only those being considered will be contacted. If you require any accommodations, please connect with us at [email protected].
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