The University of Victoria is one of Victoria's largest employers and one of Canada’s best diversity employers. Together we are more than 5,000 dedicated faculty, librarians and staff supporting the University of Victoria’s diverse academic programs, world-class research and commitment to civic engagement.
The salary range for this position is:
- Recruitment range: $60,120- $66,270 starting salary determined by the PEA Collective Agreement.
- Performance range: $78,155 salary range ceiling is available through annual performance increases.
Mandate:
The Faculty Appointments Coordinator provides administrative coordination and support for faculty relations activities within the Faculty of Engineering and Computer Science (ECS). Reporting to the Dean, the Coordinator works collaboratively with the Office of Faculty Relations and Academic Administration (FRAA) to ensure faculty appointments, reappointments, promotions, tenure, leaves, and salary adjustments are processed accurately and in alignment with University policies, procedures, and collective agreements. Through effective coordination and record-keeping, the Coordinator supports the operational excellence of the Faculty’s academic personnel processes.
Objectives:
- Ensure timely, accurate, and policy-compliant processing of faculty appointments, reappointments, leaves, and salary adjustments to support ECS operations.
- Support the Dean and Faculty to meet short and long-term planning and goals for faculty relations and staffing.
- Maintain secure and complete records for faculty relations activities, ensuring compliance with University records management policies.
- Facilitate effective communication and coordination between the Dean’s Office, departmental staff, and central offices such as Faculty Relations, VPAC, Payroll, and Human Resources.
- Support the continuous improvement of faculty relations administrative processes by identifying opportunities for efficiency and consistency.
- Contribute to the successful functioning of faculty-level search committees and meetings through reliable administrative support and documentation management.
This position requires a level of education, training, and experience equivalent to a university degree plus three (3) years of related experience, preferably in a post-secondary or unionized environment. An equivalent combination of education, training, and experience may be considered.
Knowledge, Skills, and Abilities:
- Commitment to valuing diversity and contributing to an inclusive and respectful working and learning environment.
- Strong administrative, organizational, and time-management skills with a focus on accuracy and meeting deadlines.
- Demonstrated ability to interpret and apply policies and administrative procedures under guidance.
- Ability to communicate effectively with individuals from diverse backgrounds and tailor communication for different audiences and situations.
- Demonstrated experience managing confidential and sensitive information with discretion.
- Strong communication skills, including experience drafting business correspondence, reports, and documentation.
- Experience coordinating complex administrative processes in a collaborative environment.
- Ability to build and maintain positive working relationships across a variety of units and levels.
- Ability to prioritize tasks independently within established frameworks and seek guidance for complex or precedent-setting matters.
- Proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint), SharePoint, and other document management systems.
- Knowledge of post-secondary administrative systems, structures, and academic personnel processes is an asset.
Territory Acknowledgement: We acknowledge and respect the Lək̓ʷəŋən (Songhees and Xʷsepsəm/Esquimalt) Peoples on whose territory the university stands, and the Lək̓ʷəŋən and WSÁNEĆ Peoples whose historical relationships with the land continue to this day.
Equity Statement: UVic is committed to upholding the values of equity, diversity, inclusion and human rights in our living, learning and work environments. In pursuit of our values, we seek members who are eager to actively participate in that shared responsibility. We actively encourage applications from members of historically and systemically marginalized groups.
Read our full equity statement here: www.uvic.ca/equitystatement.
Accessibility Statement: If you anticipate needing accommodations for any part of the application and hiring process contact: [email protected] Any personal information provided will be maintained in confidence.
What UVic Offers: To learn more click here
