Facilities Coordinator - F/T (Global) - 1706

Do you have a genuine passion in promoting the values of Indigenous culture working with and for Indigenous children, youth, and families (First Nations, Métis, and Inuit) while respecting their cultural diversity?

If so, consider joining our Xyólheméylh work family. We are a fully delegated Indigenous Child & Family Service Agency providing programs and services to Indigenous children, youth, and families on and off reserve within Stó:lō Territory in the Fraser Valley between Yale First Nation and Surrey BC.

Our programs and services are created and delivered with the support of our Elders Advisory Council with special attention on strengthening culture and identity, while honoring the strength of families.

Reporting to the Administration and Facilities Director the Facilities Coordinator is responsible for supporting the planning, design, and/or implementation of assigned facilities projects along with regular maintenance and minor/major renovations. Facilities Coordinator provides support by communicating policies and priorities, monitoring work, and ensuring issues are resolved or escalated to appropriate level(s) to meet project budget, schedule, deliverables, and user requirements.

Liaises with various internal and external stakeholders; conveys information and responds to queries, concerns, etc. with respect to project status, design and construction matters; provides frequent clear and concise reports to appropriate leadership regarding ongoing issues, progress updates, challenges and opportunities.

• Post-secondary coursework in facilities management, property management, and project management
• Two (2) years recent related experience or combination of education and experience in this field.
• Ability to read architectural and engineering drawings
• Ability to use manual and power tools and equipment
• Must be able to lift up to 50 lbs. on a regular basis using appropriate equipment and tools.
• Computer skills including knowledge of standard Microsoft office software (word, excel)
• Excellent organizational skills
• Excellent verbal and written communication skills
• Understanding of purchasing procedures and contract administration.
• Knowledge of building, construction and utilities regulations/codes, standards as well as BC Fire Code Regulations, worker safety and hazardous materials regulations.
• Thorough knowledge of facilities and capital planning, property management, leasing practices and security and understanding of financial (budget, procurement, accounting) policies and procedures.
• Valid Class 5 B.C Driver's License without restrictions
• Criminal Records Check required

• Leads accommodation projects such as office relocations, renovations, and new construction
• Plans and executes all assigned site changes, renovations, additions, and moves, and will lead and direct the work of contractors for assigned facilities related projects (i.e., internal moves, renovation, new construction (roof, flooring etc.); including the ability to read blueprints, drawings etc.
• Develops procedures and guidelines for facilities management;
• Reaches agreement with staff and local suppliers regarding improvements, relocation, lease renewals;
• Ensures facilities plans and projects comply with safety, security, and environmental standards;
• Completes reports and documentation on recurring or ad hoc basis detailing current state, projected needs, and trends;
• Conducts space planning by preparing space design options, colour schemes, recommending suitability furniture and equipment;
• Maintains blueprint and construction record archives for all Xyolhemeylh properties;
• Regularly inspects the site (including regular building inspections); notes any maintenance or repair issues; generates work orders, and manages and directs contractors and service providers who are brought in to perform the work;
• Liaises with vendors, repair services, service contractors, consultants, regulatory authorities and agencies (including building, fire, elevator inspectors) and other companies to ensure work undertaken is completed to Xyólheméylh’s satisfaction;
• Arranges for periodic and routine maintenance on all HVAC equipment and electrical and lighting systems;
• Arranges for cleaning, restoration, painting and/or replacing flooring, furniture, ceiling tiles, grids, doors, glass, dry-wall or other projects and specific building infrastructure components;
• Arranges for the installation of all artwork, dry boards, bulletin boards, and related wall hangings and other equipment (i.e., filing cabinets) to meet safety standards;
• Coordinates regular vehicle maintenance;
• Manages regular cleaning and complete regular site inspections;
• Implements assigned maintenance functions from the annual maintenance plan for all locations;
• Coordinates hazardous materials plans and required abatements, including asbestos and lead paint; and
• Support and implement ongoing and new sustainability initiatives;
• Performs other related duties as required, including Property Management and Site Development records management and processing/tracking expenses/invoices;

• Planning, Organizing and Coordinating involves proactively planning, establishing priorities, and allocating resources. It is expressed by developing and implementing increasingly complex plans. It also involves monitoring and adjusting work to accomplish goals and deliver to the organization's mandate.
• Problem Solving/Judgement is the ability to analyze problems systematically, organize information, identify key factors, identify underlying causes, and generate solutions.
• Service Orientation implies a desire to identify and serve customers/clients, who may include the public, co workers, other branches/divisions, other ministries/agencies, other government organizations, and non government organizations. It means focusing one's efforts on discovering and meeting the needs of the customer/client.
• Cultural Agility- is the ability to work with knowledge-respectfully, and effectively with Indigenous people. It is noticing and readily adapting to cultural uniqueness in order to create a sense of safety for all. It is the capacity to relate to or allow for differing cultural perspectives and being willing to experience a person's shift in perspective.

• 
  Preference may be given to Indigenous candidates as per Section 41 of the Human Rights Code

Current employees of Xyólheméylh must apply for this position using the Internal Job Posting portal in ADP, with Xyólheméylh login credentials.

COVID-19 Precautions

The health and safety or our employees, their families, and the communities that we serve is of utmost importance to us. We will follow BC Ministry of Health Guidelines and Orders.

Because the health of our employees and candidates is a top priority, we may be conducting our hiring process virtually. We will provide candidates selected for interviews with all the required instructions.