Executive Assistant

The Bailey Group of Companies, a proud subsidiary of Saint-Gobain, stands tall as part of the world's largest building materials company. With a 360-year legacy of innovation and growth, Saint-Gobain leads the way in sustainable product development and environmental responsibility. Saint-Gobain North America's commitment to excellence has earned it recognition from the Top Employers Institute as one of the best workplaces in North America and Canada. Join us and be part of a future where innovation meets sustainability!

Bailey, founded in 1950, is a Canadian industry leader with manufacturing locations in Ontario, Quebec, Alberta, and British Columbia, producing roll-formed products and providing steel slitting services for the commercial and residential construction industry. Our people, products, and industry are our pride while innovation and our customers are at the core of our business. Our associates are the key to achieving our vision of being the leaders in this industry, which is why we work hard to create a safe and healthy work environment where associates can achieve growth and development.

We are a dynamic and growing company seeking a highly organized and proactive Executive Assistant to join our team.

The Executive Assistant provides high-level administrative support to senior leadership, ensuring efficient operation of executive functions. This role requires exceptional organizational skills, discretion, and the ability to manage multiple priorities in a fast-paced environment. The Executive Assistant serves as a trusted partner, helping streamline communications, manage schedules, and coordinate strategic initiatives.

Responsibilities:

• Provide administrative support to executives, including calendar management, meeting planning, and correspondence handling.
• Coordinate and prepare documents for meetings, presentations, and reports.
• Manage travel arrangements and itineraries for executives.
• Handle confidential information with discretion and professionalism.
• Assist with project management tasks and ensure deadlines are met.
• Maintain and organize digital files and folders.
• Perform general office duties such as ordering supplies, managing office equipment, and liaising with vendors.
• Liaise with internal teams and external stakeholders to support executive initiatives.
• Receive and distribute mail correspondence to the appropriate parties.
• Provide support to HR & Communications departments.
• Assist and participate in executive meetings and special projects.
• Participate in planning and executing company social events.
• Other duties and responsibilities as assigned.

Qualifications and Requirements:

• Proven experience as an administrative assistant, executive assistant, or in a similar role (2–5 years).
• Excellent organizational and time management skills.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and other relevant software.
• Ability to work independently and manage multiple tasks simultaneously.
• High level of professionalism and confidentiality.
• Great attention to detail and problem-solving skills.

Why Us:

We offer unique options that adapt to your unique life! Our Total Rewards program is a comprehensive wellness solution.

Exceptional programs and benefits we offer include:

• Excellent healthcare options: medical, vision, prescription, and dental care
• Family focus and leave: parental leave, paid time off, and employee assistance program
• Financial security: RRSP, and employee stock ownership plan (ESOP)
• Tuition reimbursement: continuous learning for every stage of your career

Saint-Gobain is an inclusive and equal opportunity employer committed to providing reasonable accommodations throughout the recruitment process to applicants upon their request. This commitment is in accordance with the Accessibility for Ontarians with Disabilities Act (AODA).