Office Administrator

Job Summary
We are seeking a highly organized and detail-oriented Office Administrator to oversee the daily operations of our office. The ideal candidate will possess strong administrative skills and have experience in managing office functions, including clerical tasks, vendor management, and human resources. This role requires excellent communication and organizational skills to ensure the smooth running of the office environment.

Duties

• Manage daily office operations, ensuring efficiency and effectiveness.
• Oversee event planning and coordination for internal and external meetings.
• Supervise administrative staff, providing training and development as needed.
• Maintain accurate records through effective filing systems and bookkeeping practices.
• Handle payroll processing and budgeting tasks to ensure financial accuracy.
• Manage vendor relationships, including negotiations and service agreements.
• Utilize QuickBooks for financial tracking and reporting.
• Coordinate schedule management, including calendar management for executives.
• Answer multi-line phone systems with professionalism, demonstrating excellent phone etiquette.
• Assist with human resources functions such as recruitment, onboarding, and employee relations.
• Ensure compliance with medical office management standards where applicable.

Requirements

• Proven experience in office administration or a related field.
• Strong organizational skills with the ability to manage multiple tasks simultaneously.
• Excellent communication skills, both verbal and written.
• Experience with bookkeeping and payroll processes is preferred.
• Familiarity with QuickBooks or similar accounting software is a plus.
• Knowledge of event planning and vendor management practices.
• Previous supervisory or team management experience is desirable.
• Proficiency in clerical tasks, including filing, data entry, and front desk operations.
• Ability to work independently as well as collaboratively within a team environment.
• Experience in medical office management is an advantage but not required.

Job Type: Full-time

Pay: $18.00-$23.00 per hour

Experience:

• Administrative: 1 year (preferred)

Work Location: In person