Founded over 40 years ago, Metal-Air Mechanical Systems Ltd. is a Sudbury-based mechanical contracting company which services the industrial, commercial, and institutional markets. Serving Northern and Central Ontario, Metal-Air is looking for a skilled, highly motivated, enthusiastic individual to join our team in the role of: Executive Assistant.
Key Responsibilities:
- Prepare and organize a variety of documents and correspondence in an accurate and professional format.
- Scan, organize, and catalogue electronic documents.
- Coordinate meetings, prepare agendas, record minutes, and coordinate catering requirements.
- Conduct research, compile data and maintain databases and master documents.
- Handle with discretion and perform work associated with confidential business decisions or other sensitive issues with tack and diplomacy.
- Oversee and maintain various HR program.
- Maintain training and development database.
- Update company policies / safety program.
- Develop weekly Health, Safety and Wellness Chats.
- Update company intranet.
- Provide technical support to end-users, addressing hardware and software issues promptly.
- Collaborate with third-party IT provider to implement and upgrade software and hardware solutions.
- Assist executive staff with in-office needs.
Qualifications / Essential skills:
- Excellent communication skills, both verbal and written.
- Knowledge of office equipment for the purpose of troubleshooting, minimal servicing and repairing (i.e., computers, photocopiers, printers, scanners, etc.).
- Proficiency in Microsoft applications (Outlook, Word, Excel, PowerPoint) and Adobe Acrobat.
- Able to prioritize constantly changing and conflicting priorities while meeting deadlines and working under pressure.
- Meticulous attention to detail.
- Strong work ethic.
- Punctual and motivated.
- Oversee and schedule training as needed.
- Able to adapt to and learn new software.
- Able to maintain electronic filing systems and databases.
- Able to work and collaborate as part of a team and work independently.
- Must have own transportation.
- Bilingualism is considered an asset.
- 2-4 years of relevant HR experience is considered an asset.
- Health and Safety experience and training is considered an asset.
Required experience:
- Administrative experience: minimum of 2 years
- Computer savvy with basic knowledge of networking concepts.
Working Conditions:
- 26-32 hours/week
- Office setting – Remote work is not offered for this role.
- Long periods of sitting/working at a computer, independently.
Metal-Air provides industry-competitive wages and a well-rounded benefits package.
The ideal candidate will be self-motivated and have excellent oral and written communication skills, leadership skills, and computer skills.
Metal-Air welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process.
To apply, please email your resume and cover letter only. We kindly ask that you do not drop off resumes in person, as all applications are reviewed electronically.
While we thank all candidates for their interest, only those short-listed will be contacted.
Job Types: Full-time, Part-time
Pay: $23.00-$28.00 per hour
Benefits:
- Casual dress
- Company pension
- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Flexible schedule
- Life insurance
Work Location: In person
