Basecamp Properties
**Must be located in Canmore**
About Basecamp
Basecamp Resorts is a rapidly growing boutique chain of hotels and real estate developments based in Canmore, Banff, Lake Louise, Kananaskis, Revelstoke, Golden, and with many more on the way. We are a young and energetic team driven by our values and providing our guests with an exceptional experience in a home away from home. We are continuously expanding to better serve the resort communities of the Rocky Mountains.
Position Overview
We are seeking a highly organized and proactive Executive Assistant to support the CEO in our organization. As the Executive Assistant, you will play a critical role in ensuring the executive's day-to-day operations run smoothly, efficiently, and effectively. This position requires exceptional organizational skills, attention to detail, and the ability to handle multiple tasks simultaneously in a fast-paced environment.
We offer a competitive salary package and a challenging yet rewarding work environment. This is an opportunity to work closely with our CEO and contribute to the overall success of our organization.
Salary: $85,000-$100,000
Location: Canmore
Key Responsibilities
Calendar and Schedule Management
- Efficiently manage the executive's calendar, proactively scheduling and prioritizing appointments, meetings, and events.
- Coordinate with internal and external stakeholders to ensure timely and smooth scheduling.
- Arrange complex travel itineraries, including flights, accommodations, ground transportation, and visa requirements.
- Anticipate travel needs, handle last-minute changes, and ensure all arrangements are made to the executive's preferences.
- Screen and prioritize incoming emails, calls, and other forms of communication for the executive.
- Draft, edit, and proofread professional correspondence and documents, ensuring accuracy and consistency in tone and messaging.
- Be a voice for the CEO.
- Prepare meeting agendas, take detailed meeting minutes, and distribute action items to relevant parties.
- Coordinate and schedule internal and external meetings and ensure all necessary materials and resources are prepared in advance.
- Maintain confidential and sensitive information with utmost discretion.
- Organize and maintain electronic and physical files, ensuring quick retrieval and accessibility of important documents.
- Cultivate positive relationships with internal and external stakeholders, including clients, partners, and team members.
- Coordinate and facilitate communication between the executive and various parties, ensuring timely and effective responses.
- Assist the executive in managing special projects, tracking progress, and ensuring deadlines are met.
- Conduct research, compile data, and prepare reports as needed to support decision-making processes.
- Proactively identify priorities, deadlines, and urgent matters to optimize the executive's time and productivity.
- Anticipate and resolve scheduling conflicts and adapt quickly to changing priorities.
- Assist in organizing company-wide events, conferences, and meetings.
- Coordinate logistics, venue selection, catering, audiovisual setups, and other event-related tasks, acting as a backup of office manager.
- Bachelor's degree in Business Administration or certification in a related field (preferred).
- Proven experience as chief of being organized.
- Excellent attention to detail.
- Strong written and verbal communication skills.
- Exceptional time management and multitasking abilities.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
- Ability to maintain confidentiality and handle sensitive information with discretion.
- Flexibility and adaptability to work in a fast-paced and dynamic environment.
- Strong problem-solving skills and ability to make sound decisions under pressure.
Why Work for Us?
- We have a health benefits plan (vision, dental, drugs, disability, paramedical, etc…)
- Family and Friends discount at Basecamp.
- Paid annual vacation.
- Annual performance bonus.
- There is room for advancement in our growing company.
- We have a friendly atmosphere.
- We believe in working hard and having fun!
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