Our Finance Team in Montreal is growing and we are looking for passionate talents to join our adventure! Being part of the MACH team means joining a team of 450 colleagues who work daily to put their knowledge at the service of their clients and Real Estate.
For 25 years, MACH has been building real estate projects designed to have a structuring, lasting and significant impact on cities and neighborhoods, as well as on the lives of residents, users and visitors.Thus, the company builds each building to create collective values combining beauty, usefulness and responsibility.
In Canada, MACH is one of the largest real estate owners. It is distinguished by a real estate portfolio of more than 45 million square feet, including several jewels of the Quebec urban landscape: the Sun Life building, the CIBC Tower, the Place Victoria tower as well as the Ontario with Allstate Corporate center in Toronto and 100 O’Connor in Ottawa.
JOIN A TEAM OF PROFESSIONALS AND WORK IN A HEALTHY ENVIRONMENT!
Based in Montreal and reporting to the Chief Financial Officer and the Head of Asset Management, the Executive Assistant will be responsible for providing administrative support to both leaders. This role requires strong planning and organizational skills and includes the following responsibilities:
- Manage the calendar and email inbox;
- Ensure the preparation and coordination of administrative aspects in close collaboration with the legal, finance, and leasing departments. Ensure that all documents requiring signatures are completed in a timely manner by effectively communicating with all relevant parties;
- Prepare and draft correspondence across Canada (reports, memos, etc.) using appropriate formats;
- Coordinate daily activities by determining priorities and scheduling meetings;
- Review governance procedures for operations and make recommendations to improve efficiency;
- Organize the calendars of the CFO and the Head of Asset Management;
- Maintain and organize files;
- Coordinate internal and external meetings and conference calls, including room setup, meal orders, audiovisual requirements, etc.;
- Organize and submit personal and corporate credit card expense reports;
- Contribute to projects and prepare presentations as needed;
- Communicate on behalf of the CFO and the Head of Asset Management with senior executives and external organizations;
- Manage and distribute incoming and outgoing mail;
- Participate in various project-related tasks, including analysis, coordination, and more;
- Perform any other related duties as required.
- DEC in office administration or equivalent;
- Excellent command of Microsoft Office Suite (Outlook, Word, Excel, and PowerPoint);
- Knowledge of SharePoint and an ERP system (an asset);
- At least ten (10) years of experience in a similar role;
- Experience in the real estate industry (an asset);
- Ability to work in a dynamic environment;
- Strong organizational skills and the ability to work independently with minimal supervision.
- Competitive salary;
- Summer hours;
- Medical and dental insurance;
- RRSP with employer participation;
- Transport costs reimbursed at 100%;
- 6 sick/personal days per year;
- Reimbursement of a sports subscription according to the amount in force;
- Employee Assistance Program (EAP);
- Training and development.
We thank all applicants in advance for their interest in this position, but only those selected for an interview will be contacted.
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