Education Administrative Coordinator

Dedicated exclusively to children and their families, The Hospital for Sick Children (SickKids) is one of the largest and most respected paediatric healthcare centres in the world. As innovators in child health, we lead and partner to improve the health of children through the integration of healthcare, leading-edge research and education. Our reputation would not have been built - nor could it be maintained - without the skills, knowledge and experience of the extraordinary people who come to work here every day. SickKids is committed to ongoing learning and development, and features a caring and supportive work environment that combines exceptionally high standards of practice.

When you join SickKids, you become part of our community. We share a commitment and determination to fulfill our vision of Healthier Children. A Better World.

Don't miss out on the opportunity to work alongside the world's best in paediatric healthcare.

• Overall coordination of all matters related to the education program
• Establish guidelines for schedule/rotations
• Manage and coordinate appointments and re-appointments for the Education Program and trainees
• Coordinate and organize the accreditation of the Education Program.
• Prepare external and internal review documents, organize and maintain all academic events
• Be responsible for the Core Fellows and Elective/Resident portion of the Education program, including handling all correspondence and inquiries related to the program, liaising with trainees before their arrival and during their training at SickKids
• Maintain and oversee the Education cost centre/budget
• Organize and coordinate conferences and events pertaining to the Education program
• Support the Residency Program Committee
• Provide administrative support to the Education Program Director
• Handle all inquiries and correspondence related to the education program
• Manage the divisional educational portal
• Prepare orientation packages for all trainees
• Manage schedules and organize meetings
• Assist and maintain the coverage schedules

• Business/administrative degree or post-diploma program
• Minimum of 3 years of senior administrative experience either in a hospital or university setting
• Proficient with PC computers and the Microsoft Office suite of applications (Outlook, Microsoft Word, Excel, PowerPoint, Teams)
• Team player with excellent interpersonal and communication skills
• Demonstrated high level of judgment, tact and diplomacy in interacting with a wide variety of staff members
• Ability to handle a fast-paced, busy work environment with many interruptions and competing priorities
• Exceptional organizational skills and ability to manage activities both for yourself and for others effectively
• Demonstrated commitment and actions in advancing equity, diversity, and inclusion objectives
• Experience with recording and transcribing of minutes is an asset

Here's what you'll love

• This position is eligible for employee benefits coverage including but not limited to; health, dental and life insurance. The full benefits package will be discussed at the time of offer.
• A focus on employee wellness with our new Staff Health and Well-being Strategy. Self-care helps us support others.
• A hospital that welcomes and focuses on Equity, Diversity, and Inclusion.
• The opportunity to make an impact. Regardless of your role or professional interest, you will be making a difference at SickKids and contributing to our vision of Healthier Children. A Better World.
• For more on why you'll love working at SickKids, visit our careers site.

• 35 hours per week
• Full-time permanent
• Hybrid working environment

SickKids is committed to championing equity, diversity and inclusion in all that we do, fostering an intentionally inclusive and culturally safe environment that reflects the diversity of the patients, families and communities we serve. Learn more about workplace inclusion.

If you require accommodation during the application process, please reach out to our aSKHR team. SickKids can provide access and inclusion supports to eligible candidates to support their full engagement during the interview and selection process as well as to ensure candidates are able to perform their duties once successfully hired. If you are invited for an interview and require accommodation, please let us know at the time of your invitation to interview. Information received related to access, inclusion or accommodation will be addressed confidentially.

Technical difficulties? Email [email protected] with a short description of the issues you are experiencing. We will not accept resumes sent to this inbox but we are happy to respond to requests for technical assistance.

Tip: Combine your cover letter and resume into ONE document of 20 pages or less as you cannot upload multiple documents as part of your application.