Position: Division Leader - Accounting and Revenue
Salary: Grade 10, Non Union ($122,049 to $142,778)
Reports to: Deputy Chief Administrative Officer/Chief Financial Officer (DCAO/CFO)
Purpose of Position:
Reporting to the DCAO/CFO, the Division Leader - Accounting and Revenue will assist the DCAO/CFO in the effective operation of the Accounting and Revenue Divisions ensuring the Municipality uses proper financial reporting systems and controls necessary to adhere to the statutory functions as set out in the Municipal Act.
The Division Leader - Accounting and Revenue is responsible for managing the financial accounting including revenue and reporting program for the Municipality. This position coordinates and manages all financial, revenue, property tax, payroll and accounting functions for the Municipality including overseeing the day‐to‐day operations of the Accounting and Revenue divisions. The Division Leader - Accounting and Revenue will also participate in the establishment, implementation and administration of departmental goals, plans, budgets, policies, procedures and programs. The Division Leader - Accounting and Revenue is one of the appointed Deputy Treasurer.
This role must become competent within the meaning of the Occupational Health & Safety Act. In addition, this position must become capable of recognizing work hazards and be able to translate same into operational recommendations and requirements.
Qualifications & Experience:
- 4 year University degree in Business Administration or Accounting or related field and experience
- Must have a Professional Accounting designation (CPA) and be a member in good standing.
- Must have a minimum of 7 years progressively responsible and management level experience in a municipal financial environment or related experience.
- Must have experience managing in a unionized environment is preferred
- Must have experience in developing, implementing and maintaining best practices in financial management and controls.
- Must have experience demonstrating strong leadership, facilitation, interpersonal and organizational skills.
- Must have experience demonstrating effective written and verbal communication skills.
- Must have experience dealing effectively with all levels of staff, elected officials, consultants, contractors, government agencies and the public.
- Must have experience in handling matters of a confidential and politically sensitive nature and maintaining confidentiality.
- Must be able to demonstrate the ability to deal effectively with all levels of staff and elected officials, consultants, contractors, government agencies and the public
- Must be able to demonstrate excellent organizational, communication, planning, presentation, problem solving, leadership and supervisory skills
- Demonstrated ability in understanding best practices in financial management and controls
- Knowledge of Municipal Finance, Assessment and Property Tax Legislation, Provincial policies and Legislation affecting Municipal Government including management accounting and PSAB requirements
- Working knowledge of the Municipal Act and other legislation affecting municipalities
- Must have thorough knowledge of financial principles, auditing principles and practices, applicable legislation/regulatory standards, investment and debt management, property taxation, local government functions and responsibilities, health and safety, and employee relations principles and practices.
- Must have the ability to prepare accurate reports and present workable policy recommendations.
- Fulfills the statutory role of Deputy Treasurer and performs the duties of the Treasurer in their absence
- Maintains general ledger and year end analysis including the preparation of journal entries, audit working papers, financial statements and the annual Financial Information Return
- Develops, recommends, implements and monitors policies, procedures and standards to ensure compliance with all related regulations, legislation, accounting principles, policies and best practices in all areas assigned
- Facilitates and liaises with external auditors in the execution of their independent audits
- Oversees, manages and approves expenditures in compliance with the Municipality's By‐laws, policies and procedures
- Manages financial and operational agreements
- Administers and recommends strategies for cash management; cash flow projections; debt, reserves and reserve funds and investment
- Researches and prepares reports and By‐laws to Council or committees of Council
- Develops, implements and monitors internal controls to ensure compliance and completeness and accuracy of financial records
- Identifies, recommends and implements best practices related to operational activities with a focus on continuous improvement, efficiencies and cost effectiveness
- Liaises with and provide excellent customer service to a diverse group of internal and external customers and contacts
- Ensures financial reporting structure is in place to provide Council and all Municipal departments and divisions necessary financial information on a timely basis.
- Works with external auditors to ensure that all necessary information and documents are available in order that audits are completed.
- Oversees Accounting and Revenue processes, policies, procedures
- Ensure compliance with the Occupational Health and Safety Act and Regulations, the Municipality's Occupational Health, Safety and Workplace Violence Policy and Procedures, as well as established industry guidelines
- Adhere to the OHSA and the Municipality of Lakeshore’s Health and Safety Policies and Procedures including WHMIS.
- Performs additional duties as assigned
- Work is performed under the general direction of the DCAO/CFO. Access is available to Municipal Auditors, other area and Finance staff, and provincial/federal government resources for information. Access is also available to established policies and procedures and pertinent legislation.
- Developing and recommending accounting and financial policies and procedures to the Corporate Leader for approval by Council.
- Developing and recommending long and short-term investment policies and procedures to the Treasurer for approval by Council
- Overseeing and directing the daily operation of the Accounting and Revenue Division.
- Supervising, delegating assignments, training and conducting performance reviews for reporting staff, ensuring maximum efficiency and productivity.
- Directly supervises the Team Leader - Accounting and Team Leader - Revenue
- Develop and recommend staff training and education for staff in Accounting and Revenue.
- Assist in establishing goals and objectives for the division.
- Plan, prioritize and assign work.
- Accountable for health and safety responsibilities of staff; must ensure compliance with OHSA as well as Municipality of Lakeshore’s Health and Safety policies and procedures including WHMIS.
- Assist in recruitment, training, setting objectives, performance management, vacation scheduling, lieu and flex time approval, etc.
- Identify and assist in addressing the professional needs of staff.
- Assists in coordinating the development of corporate budget including an annual operating budget of $30 million, reserves and reserve funds, capital budgets and cash management.
- Assists in the preparation of annual operating budgets for all division related functions.
- Assists in the development and management of divisional budget.
- Assist in securing and/or processing Federal and Provincial funding and grant proposals as needed.
- Approves expenditures in accordance with approved budgetary guidelines. Expenditures beyond established budget limit must be approved by either the Corporate Leader, CAO and Council.
- Monitors financial variances as part of the monthly or quarterly review; monitor and control budgets in conjunction with finance staff.
- With the DCAO/CFO and other members of the Corporate Leadership Team and Municipal staff to provide advice, and to ensure that the Accounting and Financial Reporting functions are performed in an efficient manner.
- With the DCAO/CFO to discuss operational, management and policy issues and to receive policy direction
- With other municipalities and provincial ministries to exchange information, obtain assistance, etc.
- With vendors and service providers to respond to incoming enquiries and solve problems.
- With Auditor and Financial institutions to exchange technical information
- Manual dexterity to operate a computer, photocopier, phone
- Sit, stand, walking as required
Environment
- Works within an office environment.
- Some travel may be required.
- May be subject to adverse behaviour when communicating with the general public or others.
- Office hours being 8:30 a.m. to 4:30 p.m. (35 hours per week)
- Work is subject to deadlines and may be required to work overtime to handle workload.
- Lieu time is capped at 35 hours per year
Core Competencies
Leadership, Coaching & Mentoring Financial Analysis Auditing and Evaluation
Diplomacy, Tact & Discretion Confidentiality Problem solving
Prioritization & Organizational Communication Teamwork and approachable
Accuracy and Attention to Detail Integrity Multitasking
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