About TAF
TAF is a regional climate agency that invests in low-carbon solutions for the Greater Toronto and Hamilton Area (GTHA) and helps scale them up for broad implementation. We are experienced leaders and collaborate with stakeholders in the private, public and non-profit sectors who have ideas and opportunities for reducing carbon emissions. We advance the most promising concepts by investing, providing grants, influencing policies and running programs. We’re particularly interested in ideas that offer benefits beyond carbon reduction such as improving people’s health, creating new jobs, boosting urban resiliency, and contributing to a fairer society. TAF is a proud member of the Low Carbon Cities Canada (LC3) network.
For the GTHA to be carbon neutral by 2050, much needs to be done, and quickly. TAF staff are focused on enabling the acceleration and scale-up of low-carbon solutions so that we reach that goal. We’re on the leading edge of urban climate change solutions and our work makes a tangible difference. We build meaningful relationships with all kinds of stakeholders – from thought leaders advancing concepts to the people who implement change on the ground. Join our dedicated and collaborative team to contribute to the value and impact of our work.
Applying to work at TAF
We understand that candidates come with different types of experience and backgrounds that might not appear exactly to align with the requirements we’ve listed here. But if you’re excited by this job posting and to work at TAF, and think you’d be a great fit for this position, we encourage you to apply. Indigenous applicants are encouraged to apply. Our application process asks you to answer a few job-related questions using a platform and process that anonymizes applications and gives applicants the chance to show their skills and fit for the job versus simply evaluating on-paper qualifications. If you require any accommodations to fully participate in the hiring and selection process, please reach out to our People team at [email protected].
About TAF’s Coordinator, Retrofit Accelerator Projects
TAF’s Retrofit Accelerator puts ideas into action by supporting deep energy retrofits in the GTHA’s multi-family building sector. We collaborate with building owners, governments, utilities, and community stakeholders to maximize environmental, health, and economic outcomes.
We’re looking for a highly organized, detail-savvy Coordinator to keep our internal team and external partners moving forward smoothly. If you enjoy making systems run better, juggling multiple priorities, and supporting meaningful climate work—you could be a great fit.
What you’ll do:
Project Coordination
- Keep retrofit projects on track by managing daily workflows, deliverables, and documentation.
- Monitor project budgets and timelines, coordinate invoice payments, and flag issues early.
- Help develop core project materials like schedules, scopes of work, and reports.
Process Improvement
- Help identify and implement improvements that increase consistency, clarity, and success.
- Support the development of project management tools and standards.
Meeting & Admin Support
- Schedule and coordinate meetings (virtual, hybrid, and in-person), manage agendas, and track action items.
- Organize and maintain project data and documents for easy team access.
Organizational Excellence
- Collaborate with staff across the organization to align work, share knowledge, and strengthen impact.
- Contribute positively to TAF’s culture and professional community through meetings, planning sessions, and staff-wide initiatives.
- Knowledge, skills and abilities we’re looking for:
Skills:
Essential to have:
- Attention to Detail: Reviews work carefully to catch errors and ensure accuracy in documents and communications.
- Communication: Shares ideas clearly in writing and speech; adjusts tone and style to fit the audience and situation.
- Digital Fluency: Uses Microsoft Office, budgeting tools, and task management platforms confidently to support daily work.
- Task Management: Stays organized, keeps track of deadlines, and follows through on assignments.
- Team Support: Responds to team needs, offers help proactively, and contributes to a positive, collaborative environment.
- Adaptability & Problem-Solving: Handles changing priorities with flexibility; looks for practical solutions and process improvements.
- Project Management: Assists with meeting prep, tracks budgets and action items, and keeps project files well-organized.
Helpful to have:
- Knowledge or interest in climate change, energy, and the building sector.
- Experience supporting construction or retrofit projects.
Experience & Qualifications:
Essential to have:
- Experience: At least one year of experience in an administrative or project coordination role.
- Education: Post-secondary degree or diploma in a relevant field (e.g. Project management, business administration) or equivalent work experience.
Helpful to have:
- Experience supporting building or construction project teams.
What we offer:
The starting annual salary range for this role is $61,700 to $64,000. We use an established pay grid and follow a consistent an equitable approach to compensation to ensure fairness across our team and equal pay for equal work. Candidates whose experience and qualifications exceed the listed requirements may be offered a starting salary at the higher end of the posted range.
Beyond salary, total rewards that support your well-being and success:
Paid time off:
- 15 vacation days per year to start.
- Up to 15 personal leave days per year for your well-being, including physical and mental health, family responsibilities, cultural observances, and important appointments.
- TAF-wide office closures on 14 City-designated and statutory holidays (includes Easter Monday, National Day for Truth and Reconciliation, and Remembrance Day), plus a winter break between Boxing Day and New Years’ Day.
Health & wellness benefits (begins after completion of three-month probationary period):
- Comprehensive, employer-paid extended health, vision, and dental coverage for you and your dependants.
- Employer-paid life insurance with optional enhanced coverage.
- Employee-paid long term disability insurance with optional enhanced coverage.
- Confidential access to an Employee Assistance Program (EAP) for mental health and well-being support and resources.
Other cash compensation & work support
- Quarterly retirement savings contributions after 12 months.
- Home office setup support and a $40 biweekly cellphone and internet stipend.
- Access financial support and paid time off to pursue relevant learning and professional development opportunities.
Why you’ll love being a part of the TAF team:
Hybrid, flexible work model:
- Spend an average of two days per week in our downtown Toronto office, making the most of in-person time to connect with your team, solve problems together, and build shared understanding.
- Work from your virtual office – whether that’s your home or another quiet, reliable space – on days that you’re not in the TAF office.
- Follow a regular Monday to Friday, 9am – 5pm schedule, with flexibility to adjust hours in consultation with your supervisor to support personal needs and responsibilities
- Occasional travel-based remote work is possible, within limits that support fairness and ensure team coverage.
Purpose-driven work:
- Contribute directly to reducing carbon emissions, improving public health, creating green jobs, boosting urban resiliency, and advancing social equity in the GTHA.
- Gain direct exposure and opportunity to advance climate action with partners and stakeholders across sectors and municipalities in the GTHA.
Team culture & collaboration:
- Participate in staff socials and lunches, picnics, and many other activities.Engage in team-wide training sessions and learning opportunities that support professional development and personal growth.
Impact & inclusion:
- Contribute to the future direction of TAF by having a voice in annual and strategic planning processes.
- Work in an environment that values openness and inclusivity, supported by a staff-led Equity, Diversity and Inclusion (EDI) Working Group.
Job Types: Full-time, Fixed term contract
Contract length: 24 months
Pay: $61,700.00-$64,000.00 per year
Benefits:
- Casual dress
- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Flexible schedule
- Life insurance
- Paid time off
- RRSP match
- Tuition reimbursement
- Vision care
- Work from home
Flexible language requirement:
- French not required
Schedule:
- Monday to Friday
Work Location: Hybrid remote in Toronto, ON M5J 1E5
