Coordinator, Permits and Approvals

Career Opportunity

What You Will Do

• Reports to the Manager, Programs & Partnerships.
• Responsible for coordinating all municipal and provincial regulatory matters that may impact the design and construction of Capital Works Program projects.
• Liaises with municipal and provincial agencies and departments to identify and secure the necessary permits, approvals, and agreements.
• Provides advice and direction to project teams and design consultants regarding required approvals.
• Acts as the main point of contact between project teams and external agencies.
• Coordinates all regulatory issues that may affect project design and construction.
• Reviews capital project design submissions to identify potential municipal and/or provincial permits and approvals.
• Assists project teams and their designers/contractors in obtaining required permits, approvals, and agreements.
• Directs and coordinates input from project teams to ensure all submission requirements are met efficiently.
• Coordinates with City divisions to prepare and submit documents for site plan approvals, zoning by-law amendments, minor variances, and official plan exemptions.
• Tracks and supports compliance with all Notice of Approval Conditions related to planning applications.
• Leads or assists in negotiating municipal and provincial agreements as needed.
• Establishes and maintains strong working relationships with regulatory bodies to support timely reviews and approvals.
• Assists in developing new processes and protocols for coordinating permits and approvals.
• Maintains an up-to-date contact list of third-party agencies and stakeholders.
• Tracks permits and approvals pursued directly by the Planning and Property Development (PPD) department.
• Ensures all permits and approvals are documented in the TTC’s document management system for handover to project and operations teams.
• Coordinates with the Property group to ensure permits and approvals align with relevant agreements.
• Monitors changes to regulatory requirements to ensure project teams receive current guidance.
• Reports complex or high-risk issues to Management in a timely manner.

What Skills Do You Bring

What Qualifications Do You Bring

• Completion of a post-secondary college diploma or university degree in a related discipline (e.g., Planning, Engineering or Environmental Science), or a combination of education, training, and experience deemed equivalent
• Professional registration or membership with organizations such as OPPI, PEO, or OACETT is considered an asset.
• PMP (Project Management Professional) certification is considered an asset.
• Minimum of 5 years of directly related experience in interpreting and applying regulatory requirements, managing third-party permits and approvals processes, and addressing environmental or property-related issues associated with large municipal infrastructure projects.
• Proven ability to review and provide feedback on design submissions, particularly those related to permits and approvals.
• Sound judgment, strong problem-solving skills, and exceptional attention to detail.
• Excellent interpersonal and negotiation skills to manage complex issues involving multiple stakeholders, including government agencies and external partners.
• Ability to work effectively in a fast-paced environment, managing multiple tasks and shifting priorities with confidence.

What We Offer

• Commitment to creating a diverse, equitable and inclusive culture that promotes a sense of belonging and represents and reflects the needs of the communities we serve.
• A flexible, hybrid work approach that allows colleagues to find balance between their professional and personal lives and making the most of the benefits of working remotely and purpose-driven in-person collaboration opportunities.
• One of the great benefits of being a full-time TTC employee is becoming a member of TTC defined pension plan.
• A comprehensive benefits package that covers health, dental, vision and more.
• Support for professional development opportunities for all colleagues through a broad range of learning programs that include in-person and online training, leadership development, and support for colleagues’ well-being

Commitment to EDI