Coordinator, Human Resources
(Essex County Library)

Department: Administration
Location: Essex County Library (Essex, ON)
Position Type: Temporary, Full-Time (35 hrs./week)
Duration: 12 Months (approximately)
Status: Temporary posting for an existing position
Salary: $87,587 - $107,534

Posting #: 25-18
Opening Date: June 24, 2025
Closing Date: July 4, 2025

It is the mission of the Essex County Library to welcome our patrons to a world of discovery, creativity, and lifelong learning through accessible resources, programs, and innovative services. We offer our services and resources to Essex County residents through 14 branch locations and an online service portal.

Job Summary

Essex County Library (ECL) is seeking a dedicated and detail-oriented Coordinator, Human Resources to lead all HR functions across the organization. Reporting directly to the CEO, this role is responsible for ensuring consistent, compliant, and strategic human resource practices. The Coordinator will provide guidance on HR policies, oversee recruitment and onboarding, support labor relations, manage health and safety initiatives, and contribute to organizational planning.

This is a key leadership position suited for someone who thrives in a collaborative, unionized environment and brings experience in human resources strategy, administration, and compliance.

Primary Responsibilities

Human Resources Administration

• Maintain employee records and administer benefits (health, pension, entitlement banks).
• Manage HRIS and payroll systems.
• Develop and manage staff schedules.
• Coordinate job postings, interviews, reference checks, and candidate communication.
• Format and ensure accessibility of documents under AODA.
• Generate HR reports and support data-informed decisions.
• Provide administrative support to the CEO and Library Board, including minute-taking and meeting coordination.

Leadership & Compliance

• Advise on policies, legislation, and collective agreement terms.
• Ensure compliance with labor laws and internal procedures.
• Collaborate with union representatives and co-chair union-management committees.
• Conduct or oversee workplace investigations and grievance resolutions.
• Promote clear communication and a positive workplace culture.
• Represent HR in Library Board meetings as needed.

Recruitment & Staff Development

• Lead internal and external recruitment efforts.
• Onboard new hires and deliver orientation and training sessions.
• Support performance appraisals and coach managers through employee development.
• Analyze hiring metrics and refine recruitment processes.

Health, Safety & Disability Management

• Serve as the Health & Safety lead for Health & Safety representatives.
• Monitor workplace incidents, analyze trends, and develop corrective plans.
• Manage disability claims and return-to-work plans in coordination with stakeholders.
• Ensure compliance with the Occupational Health and Safety Act (OHSA).
• Liaise with benefits providers and the County of Essex finance department.

Qualifications

• University degree in Human Resources, Public Administration, or related field.
• CHRP designation required.
• Minimum 5 years of HR experience, with at least 3 in a leadership role—preferably in a unionized setting.
• Strong background in recruitment, labor relations, disability management, and employee relations.
• Proficiency with Microsoft Office and Adobe Acrobat Pro; experience with HRIS and payroll systems.
• Excellent communication, organizational, and problem-solving skills.
• Demonstrated ability to work independently and handle confidential matters with discretion.

Compensation

An annual salary range of $87,587 - $107,534 is just the beginning. The benefit package is second to none and the defined benefit plan of Ontario Municipal Employees Retirement System (OMERS) is a pension system sought by many.

Application Process

Qualified applicants are invited to apply online at the Career Opportunities section of our website at www.essexcountylibrary.ca by the posting deadline, Due to the volume of applicants, only selected applicants will be contacted.

Essex County Library embraces diversity and inclusion in our workforce and workplace. We are committed to building inclusive teams and an equitable environment for people to be themselves. We encourage applications from all qualified candidates and will accommodate under human rights legislation throughout all stages of the recruitment and selection process. Please let us know of any accommodations through [email protected].

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