Job Title: Compliance Administrative Assistant
Location: North York (Hybrid)
Department: Compliance
Reports To: Compliance Manager, North York
Employment Type: Full-Time
Schedule: Monday Friday, 9:00 AM 5:00 PM
Salary Range: $40,000 - $45,000/yr
About Us
At Academy of Learning Career College (AOLCC), we are dedicated to transforming lives through career education. With over three decades of experience, we operate a network of colleges across Canada, offering a diverse range of programs in business, healthcare, IT, and more. Our mission is rooted in learner success, innovation, and continuous improvement values we also seek in our growing Compliance team.
Position Summary:
The Academy of Learning is seeking a detail-oriented and highly organized Compliance Administrative Assistant to support the campus in meeting all regulatory and institutional compliance requirements. This role involves maintaining accurate records, supporting audits, tracking student documentation, and ensuring that the campus operates in accordance with Ministry, accreditation, and internal standards. The ideal candidate has a keen eye for detail, strong administrative skills, and a commitment to upholding quality and regulatory standards in an educational setting.
Key Responsibilities:
- Ensure timely collection, organization, and verification of student records, enrollment forms, consent documentation, attendance, grades, and practicum documentation
- Prepare compliance-related documentation for audits, inspections, and internal reviews
- Support regular internal audits to ensure adherence to institutional and regulatory policies
- Maintain confidentiality of sensitive student and staff information in accordance with privacy legislation (e.g., FOIPPA or PIPEDA)
- Communicate with internal staff to ensure timely updates to compliance-related processes and documentation
- Support the implementation and documentation of policy updates and procedural changes
- Provide administrative support to the Compliance or Campus Director as needed
- Stay current with changes in provincial and institutional regulations that impact compliance operations
Qualifications:
- Diploma or Certificate in Business Administration, Office Administration, or related field
- Minimum 12 years of experience in an administrative role, preferably in an education or compliance-focused environment
- Strong organizational skills and attention to detail
- Familiarity with educational compliance or regulatory environments is considered an asset
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and database management systems
- Strong written and verbal communication skills
- Ability to manage multiple deadlines while maintaining accuracy
- Discretion, professionalism, and a high degree of confidentiality
We thank all the candidates for your time and interest in applying for the position. However, only those selected for the interview will be contacted.
AOLCC is an equal opportunity employer and encourages women, Aboriginal people, person with disabilities and member of visible minorities to apply. We seek to hire individuals with diverse characteristics, background and perspectives. We strongly believe that world class talent makes no distinctions based on gender, ethnic or national origin, sexual identity and orientation, age, religion and disabilities but enrich itself through these differences.
AOLCC is committed to providing employment accommodations in accordance with Ontario Human Rights Code, and Accessibility for Ontarians with Disabilities Act, 2005 (AODA). AOLCC will provide accommodations to job applicants with disabilities throughout the recruitment process, please notify us and we will work with you to meet your needs.
