Administrative Assistant

Job Summary
We are looking for a proactive and organized Administrative Assistant to support our team with day-to-day office tasks and ensure smooth operations. The ideal candidate is detail-oriented, communicative, and capable of managing multiple responsibilities efficiently. This role is key to maintaining an organized and productive work environment.

Responsibilities

• Provide administrative support to various departments including scheduling, correspondence, and document management.
• Manage calendars, coordinate meetings, and assist with travel arrangements.
• Handle incoming calls, emails, and other communications professionally and timely.
• Maintain and organize office supplies, equipment, and records.
• Assist with preparing reports, presentations, and other documentation as needed.
• Support the team in coordinating projects and follow up on deadlines.
• Liaise with clients, vendors, and other stakeholders to facilitate smooth communication.
• Ensure compliance with company policies and assist in maintaining office procedures.
• Perform other administrative tasks to support operational efficiency.

Requirements

• Proven experience as an Administrative Assistant or in a similar role.
• Strong organizational and multitasking skills with great attention to detail.
• Excellent verbal and written communication skills.
• Proficiency in MS Office (Word, Excel, Outlook, PowerPoint) and other office software.
• Ability to work independently and as part of a team in a fast-paced environment.
• Reliable, punctual, and able to handle confidential information with discretion.
• High school diploma required; college degree or equivalent preferred.
• Valid driver’s license and access to a vehicle for occasional travel within Downtown Toronto and surrounding areas is a plus.

If you are organized, efficient, and eager to contribute to a dynamic team, we would love to hear from you. Apply today to join our company as an Administrative Assistant!

Job Type: Full-time

Pay: $55,000.00-$76,000.00 per year

Work Location: In person