Chief Administrative Officer

Position Summary

The Chief Administrative Officer reports and is responsible to the Executive overall, while as a matter of practicality, the President (or designate) serves as the day-to-day contact. The Chief Administrative Officer is responsible for providing the leadership, direction and overall management of the administration and operating affairs of the Yuułuʔiłʔatḥ Government. This includes policy development and administration, human resource management, financial management, projects and programs, and the development and management for formal plans, strategies and goals in support of the Yuułuʔiłʔatḥ Government. A collaborative and trustworthy leader, the Chief Administrative Officer performs all duties and responsibilities in accordance with all Yuułuʔiłʔatḥ Government laws, rules, policies, standards and procedures as a modern treaty government as a member of the Maa-nulth Treaty Society and via the Maa-nulth First Nations Final Agreement, and as directed by the Executive. The Chief Administrative Officer maintains confidentiality on all matters relating to the affairs of the Yuułuʔiłʔatḥ Government and is an approachable, communicative leader who is committed to working collectively with other departments and treaty Nations.

The Chief Administrative Officer is responsible for providing policy leadership and overall policy direction to personnel, the Personnel Committee and the Executive, and for providing the overall leadership and management of the Administration, including personnel, hiring, management standards, programs, and operations.

Primary/Core Responsibilities

Executes all duties and responsibilities in accordance with the Yuułuʔiłʔatḥ Government policies, standards, practices and procedures.

Leadership

• Provides leadership to the Yuułuʔiłʔatḥ Government in the planning, development and management of the Administration, Program/ Department and Operating affairs of the Yuułuʔiłʔatḥ Government.
• Provides leadership, direction and support to Yuułuʔiłʔatḥ Government Administration employees in the exercise of their responsibilities and authority.
• Provides leadership and support to the Yuułuʔiłʔatḥ Community to ensure their needs for Administration programs and services are identified, communicated and administered, as approved.

Responsibilities to the Executive

• The Yuułuʔiłʔatḥ Government (YG) is committed to the development, administration and consistent application of written policy, practices and procedures to guide our employment practices. All HR policies, practices and procedures are reviewed regularly.
• The Chief Administrative Officer holds responsibility for the development, communication, fair application,

and oversight of operational HR policy management. The Executive approves Human Resource policy.

• The Chief Administrative Officer has a role in providing direction on legislation and in the drafting process and attending legislature meetings as required. Both the Executive and Administration of the YG are committed to ensuring the HR policy, procedures and practices reflect:
• Yuułuʔiłʔatḥ values;
• Transparency in defining and administering the terms and conditions of employment;
• Respectful and fair treatment of employees;
• Fair and consistent management practices and accountability;
• Best practice policies and procedures of similar external organizations;
• Provisions of the Canada Labour Code, Personal Information Protection and Electronic Documents Act, Canadian Human Rights Act and other applicable legislation; and YG Acts and Legislation.

The Chief Administrative Officer:

• Attends Executive meetings, Yuułuʔiłʔatḥ Community meetings, and other special meetings when deemed appropriate by the Executive;
• Ensures the Executive directives and resolutions are communicated and implemented;
• Ensures that financial statements are presented to the Executive for review and approval at least quarterly, or as directed by the Executive;
• Provides regular and special reports to the Executive;
• Assists the Executive in the orientation of new Executive members;
• Develops agenda items for Executive meetings;
• Supports the activities of Committees of the Executive and Legislature and provides Committees with information and support to perform their duties;
• Keeps the Executive informed of sensitive and important internal and external matters and information that may influence the administration and operating affairs of the Yuułuʔiłʔatḥ Government;
• Oversees the drafting and development of legislation; and
• Coordinates the presentation of legislation to the Executive and/or Legislature.

Planning

• Provides leadership and support to the Executive in the development, review, and implementation of the Strategic Plan for the Yuułuʔiłʔatḥ Government and ensures alignment of individual department

work plans and goals.

• Oversees the review, development, and management of all formal financial, physical, community, capital, human resource management, and department/ program plans for the Yuułuʔiłʔatḥ Government.
• Ensures that comprehensive organizational work plans and official community plans are in place and being followed.

Oversees the distribution and communication of Yuułuʔiłʔatḥ Government policy to the following:

• Executive;
• Employees;
• Legislature;
• Standing Committees;
• Community members, where appropriate; and
• Independent Contractors or Agents, as applicable.

Human Resource Management

The Chief Administrative Officer is responsible for providing strategic oversight and ensuring the implementation and administration of HR policy and practice, as reflected in the Yuułuʔiłʔatḥ Government Personnel Act as approved and directed by the Executive, including but not limited to:

• the recruitment, hiring, training, discipline, suspension, termination and overall human resource administration and management;
• Advises the Yuułuʔiłʔatḥ Government respecting regulations, standards, policies and procedures relating to employees;
• Ensures departments have the capacity to achieve their goals;
• Oversees the Development and implementation of human resource standards, policies and procedures;
• Provides direction, advice or assistance to department directors/managers in the carrying out of regulations, standards, policies and procedures relating to employees; and recruiting, selecting and appointing, or providing for the recruitment, selection and appointment of employees to or within the Yuułuʔiłʔatḥ Government.
• Oversees the development, provision and coordination of staff training, educational and career development programs, including:
• Establishment and maintenance of job evaluation and classification plans;
• Establishment and maintenance of occupational health and safety program; and
• Development and implementation of employment equity policies and programs.
• Maintains effective communication amongst all employees and ensuring roles and responsibilities are clearly defined and understood;
• Oversees the review and development of a compensation program;
• Oversees the review and development of working conditions;
• Develops, implements and maintains a process to monitor, audit and evaluate delegations to ensure compliance with the Government Personnel Act and the regulations;
• Oversees the development and implementation of a process to ensure effective human resource planning and organizational structure;
• Administers employee discipline; and
• Performs other duties and exercises other authority assigned by the President respecting employees, consistent with the Government Personnel Act and the regulations

Management and Administration

Oversees all management and administration affairs of the Yuułuʔiłʔatḥ Government, ensuring its efficient and effective operation to include responsibility and authority for:

• Exercises control and management of the administrative business and affairs of Yuułuʔiłʔatḥ Government in accordance with Yuułuʔiłʔatḥ law and customs, and through the Maa-nulth First Nations Final Agreement;
• Establishes and oversees administrative policies, practices and procedures necessary to effectively implement Yuułuʔiłʔatḥ policies and programs;
• Advises the President and Executive while ensuring that the decisions of the Executive are implemented;
• Ensures that the annual budget is prepared and implemented;
• Safeguards the financial integrity of the Yuułuʔiłʔatḥ Government by identifying, assessing, monitoring and reporting on financial risks, fraud risks and mitigating measures; and ensures the accountability of the operations of Yuułuʔiłʔatḥ Government, including the activities of management.

Oversees the development and management of all administration projects and programs of the Yuułuʔiłʔatḥ Government, including and related to:

• Financial Management;
• Asset Management;
• Lands and Resource;
• Community Services;
• Administration Services;
• Language, Culture, and Heritage; and
• Communications and Public Relations.
• Directs persons who are retained to provide services for the Yuułuʔiłʔatḥ Government and develops, oversees, and administers contracts and agreements entered into on behalf of the Yuułuʔiłʔatḥ Government;
• Directs the day-to-day management of the general administration affairs of the Yuułuʔiłʔatḥ Government Administration;
• Coordinates and chairs Program and Department Directors/ Managers Management meetings, as applicable;
• Monitors and reviews private sector, federal, provincial, and regional government interests, hearings, reports and initiatives, which may influence or affect the administration and operations of the Yuułuʔiłʔatḥ Government;
• Ensures the Yuułuʔiłʔatḥ Government Administration manages and operates in accordance with applicable government laws, regulations and requirements;
• Collaborates with the Intergovernmental Affairs Director as required; and
• Performs other duties and responsibilities as necessary in the performance of the position, and as assigned by the President on behalf of the Executive.