Administrative and Research Support

The Kimel Family Centre for Brain Health and Wellness

has an opportunity for a

Administrative & Research Support Assistant

Job Summary:

Reporting to the Program Manager, the administrative assistant performs administrative functions that support the effective and efficient program and research operations of the Kimel Family Centre and is a role model for customer service to our clients.

Responsibilities include but are not limited to:

• Provides administrative, and research support for assigned staff of the Kimel Family Centre.
• Schedules, coordinates and assists with meetings, activities, events, staff, trainees, and visitors.
• Assists clients with booking research assessments and programs.
• Ensures the Kimel Family Centre is tidy and presentable, with all necessary stationery and material (e.g. pens, forms, and brochures)
• Updates client account information, and distribution lists, as well as other databases (i.e. instructors, etc.).
• Assists with funding applications.
• Assists with committee meetings.
• Assists with disseminating contracts and payroll for instructors
• Adheres to policies and procedures for Baycrest employees.
• Receives and processes payments/refunds for memberships, services, and products
• Receives and distributes daily mail/deliveries
• Maintains office security by following safety procedures and controlling access via the Reception Desk (visitor badges, etc.)

Qualifications include but are not limited to:

• Undergraduate degree, college diploma, or certificate in business administration, health administration, personal/corporate assistance or equivalent
• 3-5 years related administrative and/or research support experience.
• Experience with research subject recruitment and interacting and working with older adult populations.
• Proficient with Word, Excel, PowerPoint, Outlook, SharePoint, Adobe
• Excellent oral, written communication and interpersonal skills
• Familiarity with registration and attendance software
• Familiarity with billing software
• Highly motivated, detail oriented, dependable and flexible individual capable of multi-tasking.
• Excellent verbal, written and listening communication skills.
• Great facilitation, organizational and problem-solving skills.
• Strong computer and technical skills including a working knowledge of MS Word, Excel, PowerPoint, SPSS, webinars, Telehealth and emerging technologies.
• Ability to utilize library resources.
• Ability to work independently and to meet goals and deadlines