Village Vancouver Temporary Employment Opportunity
Administrative and Programming Assistant (“Project Administration Officer”)
Village Vancouver is seeking an energetic and organized individual with a passion for community well-being to assist with administrative tasks, programming, grant writing, basic bookkeeping, promotion, outreach and longer-term community and environmental goals of this very active non-profit society. Please visit our website at www.villagevancouver.org to learn more about us.
In compliance with Canada Summer Jobs guidelines, applicants must:
- be a Canadian citizen, a permanent resident, or have official refugee protection status, and be legally entitled to work in Canada
- be between the ages of 15 and 30
Qualifications:
∙ Interest in community development
∙ Knowledge of office procedures
∙ General computer skills
∙ Excellent communication skills (written and oral)
∙ Experience with grant writing experience is a plus
∙ Basic bookkeeping skills are an asset (e.g. preparing invoices)
∙ Ability to work well with management, board, staff, volunteers and others
∙ Ability to take direction well and to show initiative
∙ Experience working, studying, or collaborating with people from diverse cultures and economic backgrounds
∙ Familiarity and experience with a broad array of social media and virtual communication tools, including communications involving event promotion and outreach
∙ Graphic design skills are an asset
∙ Website design, maintenance and upgrades skills is a plus
∙ Technical experience is a plus
Projects and tasks may include:
∙ Helping to organize, schedule, and promote Village Vancouver programs and projects
∙ Assisting with grant writing and other fundraising activities
∙ Preparing invoices and assisting with basic bookkeeping
∙ Handling administrative and programming-related emails and correspondence
∙ Creating Village Vancouver Community Centre/other location and instructor workshop schedule lists.
∙ Tabling at Village Vancouver booths at street fairs, festivals, farmers markets, or other community gatherings
∙ Creating content for and producing the monthly newsletter and promotional materials
∙ Updating our website (e.g. keeping the events calendar up to date and working on creating our new website)
∙ Blogging about Village Vancouver programs and activities
∙ Facilitating community outreach and maintaining mailing lists
∙ Creating seed packet templates
∙ Assisting in preparing our annual report
∙ Writing project proposals and reports
∙ Updating workshop descriptions
∙ Helping with activities, workshops, and events (such as the Westside Food Festival) ∙ Working on membership drives and creating templates
∙ Developing partnership agreements as needed
∙ Other tasks as needed
Rate of pay: $20.00 per hour + 4% in lieu of vacation.
Job duration and hours: 30 hours/week for 9 weeks (270 hours), from June 9th, 2025 to August 8th or 9th, 2025. (Start and end dates may be adjusted.) Monday-Friday 10 am-4:30 pm, including a 1⁄2 hour lunch break. Hours may occasionally vary, and sometimes include a Saturday and/or a Sunday in lieu of a weekday (e.g. when we're tabling at a community fair or festival).
Location: Kitsilano/Westside and remotely, and in the field
Deadline for Applications: June 4th at 8:00 PM, or until the position is filled. Please submit a cover letter indicating your interest in this position and your eligibility for employment, and a resume to as soon as possible to be considered for this role. Applicants are encouraged to provide three references, including contact information (email address and phone no.), and the connection between the applicant and the reference person. Work or study related references are preferred; personal references are also acceptable, if work or study references aren’t available. We welcome submissions in the form of recorded audio files instead of in writing, if you prefer to speak your qualifications and relevant work-related experience aloud. We thank all applicants for their interest. Only those selected for an interview will be contacted.
Village Vancouver Transition Society is an equal opportunity employer. We value diversity and social justice. We specifically encourage Indigenous youth, racialized youth, newcomers to Canada (arrived in Canada 5 years ago or less), youth with disabilities, members of the LGBTQ2S+ community, and gender-diverse youth to apply. Village Vancouver acknowledges that we operate on the unceded, ancestral, and traditional territories of the xʷməθkʷəyəm (Musqueam), Sḵwxwú7mesh (Squamish), and səlililwətaʔɬ (Tsleil-Waututh) Nations.
Job Type: Fixed term contract
Contract length: 9 weeks
Pay: $20.00 per hour
Benefits:
- Casual dress
Flexible language requirement:
- French not required
Work Location: Hybrid remote in Vancouver, BC V6J 3W3
Application deadline: 2025-06-04
Expected start date: 2025-06-09
