About Meadowlark Construction
Meadowlark Construction is a licensed general contractor (RBQ) specializing in high-end residential and commercial renovations across the island of Montreal. We’re a small but fast-growing company that values thoughtful design, clear communication, and high-quality work.
We rely on modern tools like Buildern, Slack, Google Drive, and 3D scanning to manage our projects and keep things running efficiently. We’re committed to building the best version of our business — and we’re looking for someone who shares that mindset.
Position Overview
We’re hiring a full-time Operations Coordinator to help us stay organized and keep our projects on track. This is a hybrid role combining administrative tasks (60%) with project coordination duties (40%).
You’ll work directly with the owner and help shape how this role functions as the business grows. This position has strong potential to evolve into a full-time Project Manager role for the right person.
Key Responsibilities
Administrative (60%)
- Organize and maintain digital project documentation
- Track project expenses and flag discrepancies
- Manage time tracking, daily logs, and receipts
- Support internal workflows and light bookkeeping
- Use tools like Buildern, Slack, and Google Drive daily
Project Coordination (40%)
- Communicate with subcontractors, suppliers, and vendors
- Follow up on quotes, delivery timelines, and scheduling
- Ensure timely responses to client and prospective client inquiries
- Help track project milestones and deadlines
- Attend occasional site visits and in-person meetings
What We’re Looking For
- Fully bilingual in English and French (written and spoken)
- Experience in construction or renovations is a major asset
- Interest in the construction industry is essential
- Strong organizational and time management skills
- Tech-savvy — comfortable using digital platforms and learning new tools
- Proactive and independent — able to take initiative and solve problems
- Strong communicator — calm, clear, and professional under pressure
- Willing to challenge existing systems and suggest improvements
- Valid driver’s license and access to a car for site visits
Nice to Have
- Experience with Buildern, Slack, QuickBooks, or similar platforms
- Based in Montreal and available for occasional errands or meetings
- Long-term interest in project management or construction operations
Why Work With Us
- Opportunity to shape and grow a key role in a scaling business
- Flexible, dynamic work environment
- Close collaboration with ownership
- Tools, mentorship, and support for learning and development
- 2 weeks paid vacation
Job Types: Full-time, Permanent
Pay: $20.00-$23.00 per hour
Expected hours: 40 per week
Additional pay:
- Bonus pay
Benefits:
- Flexible schedule
- Paid time off
Schedule:
- 8 hour shift
- Day shift
- Monday to Friday
- On call
Ability to commute/relocate:
- Montréal, QC H2M 1Y5: reliably commute or plan to relocate before starting work (required)
Language:
- English (required)
- French (required)
Work Location: In person
