Admin, Human Resources - GCT

Position Summary:

Under the general direction of the Assistant Manager, Human Resources, this position is responsible for providing support for Human Resources activities. The Administrator, Human Resources will utilize their strong administrative support skills in preparing team member memos and communications, presentation materials, preparing reports, distributing and maintaining other communications, coordinating programs and other team activities as needed. The Administrator, Human Resources will be responsible for maintaining the compliance related expiry dates for team members and will have a strong focus on data entry for policies, compliance training report, etc.

Key Accountabilities:

• Monitors site and team member inquiries, ensures that they are forwarded to the appropriate Human Resources team members and follows up to ensure that responses are provided in a timely manner
• Assists with the coordination of new hire team member onboarding.
• Audits various team member reports on a weekly basis to ensure compliance with policy & procedures
• Provides administrative support, including but not limited to photocopying, faxing, preparing files, directing incoming calls, and directing incoming mail
• Performs data entry related to Human Resources in record-keeping systems
• Drafts team members' announcements, such as newsletters and other communications for review and distribution upon approval
• Supporting payroll with reports required for payrun on a biweekly basis.
• Updates and maintains site engagement boards, including health and safety boards
• Arranges couriers for Payroll, Human Resources, and Operations, as needed
• Purchases department-specific office supplies, arranges meetings, coordinates meeting room setup
• Participates in health and safety initiatives, including arranging and attending the JHSC meetings on a monthly basis, and ensuring the completion of monthly inspections.
• Supports Rewards and Recognition at the site level
• Maintains employee records and arranges for document storage and retrieval as needed
• Communicates effectively with all departments
• Builds strong working relationships with team members and guests
• Complies with licensing laws, health and safety, and other statutory regulation
• Performs other duties as assigned or directed

Education and Qualifications:

• 1-2 years of experience in a busy office environment
• Previous Human Resources support experience an asset
• Degree or Diploma in Human Resources an asset
• Experience using a HRIS, an asset
• Ability to exceed internal and external guest expectations through timely, effective and service oriented communication
• Proficiency in MS Office applications including Word, Excel and PowerPoint
• Ability to multi-task and prioritize
• Strong communication & organizational skills
• Flexible with good attention to detail
• Fast learner, interested in continuous process improvement
• Able to work independently and as part of a diverse team
• Ability to maintain confidential information
• The ability to successfully obtain a criminal record check through the Alcohol and Gaming Commission of Ontario (AGCO)