Responsibilities:
- Reviewing, sorting, organizing and matching invoices for payment
- Obtaining and monitoring Invoices (includes submitted invoices in inbox, pulling from online accounts, Pagero invoices and all other sources of invoices)
- Processing A/P invoices/credit notes on a timely manner
- Checking for accuracy, completeness/accuracy of supporting documents and securing approval of all A/P entries
- Processing A/P invoices by manually entering coding or by matching invoices to purchase orders
- Differences between the purchase order and the invoice are flagged, researched and resolved prior to entry.
- Working in Employee Expense System (Concur) to review expense reports compliance and upload into accounting system
Payment Runs
- Running weekly CAD/USD Cheque Run
- Printing cheques, obtaining signatures, and releasing cheques for payment
- “Positive Pay” bank transmissions upload
- Setting up CAD/USD wire and ACH/ETF payments
- Initiating ACH/Wire payment in the bank
- Ensuring vendors/suppliers are paid within established time limits including maintenance of priority payment schedules.
- Mailing payments to the address of record. Some payments may involve special handling rush processing, such as overnight shipments or picked up in person
- Managing payment based on approved cash forecast/weekly payment budget amount
Vendor Management
- Responding to supplier and/or purchaser concerns in a timely and courteous manner.
- Verifying vendor accounts by reconciling monthly statements and related transactions. Implementing action as required to complete the reconciliation.
- Processing vendor request for new set-up or amendments. Ensuring complete and accurate back up for ticket submission
Reconciliation and Reporting
- Reconciling and reporting account discrepancies by investigating documentation; implementing required corrections, preparing and entering adjustments as necessary
- Missing, duplicate and long outstanding cheques (stale dated) and vendor invoices need to be investigated, and necessary adjustments made.
- Received not invoiced analysis and processing
- Reviewing duplicate payments and conduction proper action as required
Other duties as assigned including participation in internal and external audits.
- Month end duties and Ad hoc projects as required
- Internal and external audits
- Update job knowledge by participating in educational opportunities
Special Skills Required:
- Extensive knowledge and training in Accounts Payable.
- Need a good understanding and must keep current on accounting practices.
- Strong customer service and communication skills.
- Strong organizational skills, ability to manage multiple projects simultaneously with interruptions and without sacrificing accuracy and attention to detail.
- Experience with computerized accounting systems and other programs, including word processing and spreadsheets, preferably Windows.
- Understanding and respect for confidential information.
- IFS ERP knowledge is an asset.
#IND1
WHAT MATTR OFFERS
- At Mattr, safety comes first! We go the extra mile to ensure our employees are safe and healthy
- We understand times have changed and so have we. Mattr offers flexible work arrangements (where possible) to suit your needs
- Comprehensive total rewards package that includes competitive salaries, annual incentives, medical benefits, retirement savings plans, paid vacation days, education assistance programs, corporate discounts and more!
- Participation in service milestone awards and recognition opportunities
- Access to mental health support resources such as our Headversity mental health and wellness platform and free, confidential access to our Employee and Family Assistance Program (EFAP)
- Rewarding growth opportunities (may include global career and travel opportunities) supported by personalized training, development and mentoring programs
- Commitment to providing a diverse, inclusive and accessible workplace environment
- We prioritize our Environment, Social and Governance (ESG) values and offer a paid Impact Day, allowing employees an opportunity to support charitable organizations in their communities
- Company events, social gatherings and team building activities that promote fun!
- We’re working to create a better world. Join us!
Mattr delivers advanced material technologies and complex manufacturing expertise through brands offering engineered products, technology and solutions to support infrastructure projects & markets world-wide. Mattr brands: Shawflex, DSG-Canusa, Flexpipe and Xerxes.
At Mattr, we have built a true team environment where all employees are empowered to contribute to the success of the company. We want you to join our team!
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