Accounting & Office Administrator

Summary: To process all aspects of the company’s day-to-day accounting activity in a timely and organized method, as well as managing key office administrative functions with minimal direct supervision.

Key Responsibilities:

Accounting Duties

· Process daily Accounts Payable (A/P) vendor invoices, including inventory receipt invoices and non- inventory invoices; Process vendor debit memos, both vendor returns and non-inventory debits.

· Scan all AP invoices and employee expense claims in Dropbox.

· Deposit bank cheques through the scanner and in-person.

· Maintain and process credit card statements.

· Process sales invoices shipped out and matching them with the shipping documents to ensure zero discrepancies.

· Provide basic bookkeeping support, including tracking receipts and assisting with expense reports.

· Manage accounts receivable on an ongoing basis. Provide customer statements when necessary.

· Support the head office by preparing various month end journals and financial reports such as the AR Aging Report.

· Prepare and process credit notes and update the customer deduction allowance reports.

· Process customer return credits and non-inventory related credits & debits. Apply payments and memos if required.

· Process credit applications for new vendors and provide credit references as required.

· Responsible for entering daily bank deposits and processing cash receipt payments and applying them to customer payments and miscellaneous deposits.

· Manage and track utility bills such as the monthly gas and hydro bills, on a spreadsheet.

· Track and maintain all fixed asset lists, equipment contracts, and lease agreements & building contracts.

· Process customer claims in workflow system.

· Release credit holds.

· Adhere to company policies, procedures, safety and other standards including BSCI.

· Understand and comply with all HACCP and GMP policies.

Office Administration Duties

· Manage daily office operations, including overseeing office supplies, equipment, and facilities maintenance.

· Organize and manage appointments, meetings, and coordinate the calendars for staff, as needed.

· Coordinate routine maintenance and repairs for office equipment, ensuring functionality and minimizing downtime.

· Handle any guest services or visitor arrangements, ensuring a positive and welcoming experience.

· Handle incoming phone calls, emails, and other correspondence in a professional manner.

· Organize and maintain filing systems, both digital and physical.

· Receive, date stamp and distribute daily mail.

· Ensure office policies and procedures are followed, maintaining a professional and efficient work environment.

· Coordinate travel arrangements and accommodations for staff as needed.

· Proactively propose solutions to improve office efficiency and address recurring problems.

· Provide general administrative support to other departments as required.

· Perform other duties as assigned.

Backed Up By: Inteplast Head Office (U.S)

Requirements:

· Bachelor’s degree in Accounting, Finance, Business Administration, or related field (preferred
but not required).

· Upto 3 years of proven work experience in accounting, bookkeeping and office management role.

· Experience with AS/400 preferred but not required.

· Advanced skills in Microsoft Excel, including the use of formulas, functions, and data analysis tools.

· Strong attention to detail and accuracy in both accounting and administrative tasks.

· Ability to handle sensitive information with discretion and maintain confidentiality.

· The role requires someone who is comfortable working independently and managing tasks with minimal supervision.

· Proven ability to multitask and manage multiple priorities in a fast-paced environment.

· Knowledge of basic office administration, including scheduling, correspondence, and office management.

· Good verbal and written communication skills with the ability to interact professionally with internal teams and external stakeholders.

· Ability to improve and streamline office processes to increase efficiency.

Job Types: Full-time, Permanent

Benefits:

• Company events
• Dental care
• Disability insurance
• Employee assistance program
• Life insurance
• On-site parking
• Paid time off
• RRSP match
• Store discount
• Tuition reimbursement
• Vision care
• Wellness program

Application question(s):

• How many years of Office Administration experience do you have?

Experience:

• Accounting: 3 years (required)

Work Location: In person