Organization Background:
For more than 100 years, AdvantAge Ontario has been the voice of not-for-profit seniors’ care in Ontario. We represent more than 500 providers of long-term care, seniors’ housing, supportive housing and community service agencies, including 98 per cent of all municipal long-term care homes and 83 per cent of all not-for-profit long-term care homes.
We are focused on the important work that members do and on giving them the supports and resources they need including advocacy, education, communications, and member programs and services.
Organization Culture:
AdvantAge Ontario is a collaborative organization that supports its members, staff and community with a shared purpose. We are nimble and responsive, and we are personable, professional and empathetic.
Organization Values:
- Inclusion and diversity – we strive to provide a workplace that recognizes diversity and is safe and inclusive.
- Respect – we show respect by demonstrating trust and integrity in all interactions.
- Empathy – we are empathetic and kind to our members, colleagues, and ourselves.
- Fairness – we are fair and equitable in all we do.
- Passion – we have a passion for innovation and continuous improvement.
Position Summary:
The Accounting Clerk is essential in supporting Finance team in maintaining the organization's daily financial transactions, especially as the organization transitions to a new system and processes. They will assist with managing and recording day-to-day financial transactions, maintaining accurate records, and ensuring compliance with established accounting internal control procedures. This position requires a strong attention to detail, as well as strong organizational skills, and an ability to learn and navigate new software.
This position is responsible for the following:
Financial Data Entry and Record-Keeping
- Enter financial transactions such as invoices, receipts, and customer payments into accounting systems.
- Maintain and organize records of transactions for future reference.
- Update and reconcile accounts to ensure accuracy.
Accounts Payable and Receivable
- Upload and code invoices for electronic payments to vendors.
- Work with other staff members to obtain and code their credit card receipts.
- Prepare and send invoices to clients, track outstanding payments, and follow up on receivables.
- Monitor accounts to ensure timely settlements and address discrepancies.
Bank Reconciliation
- Track bank activity and ensure accurate reconciliation of deposits received to transactions in the membership system. Investigate and resolve discrepancies between financial records and bank statements as identified by the accountant.
Assistance in Financial Reporting
- Assist accountants in researching and resolving discrepancies.
- Compile data for monthly, quarterly, and year end.
- Verify accuracy of reports and correct errors as needed.
Administrative Duties
- Handle correspondence related to financial matters, such as inquiries from clients or vendors.
- Organize and file financial documents, both digitally and physically.
- Support the finance team with other tasks as assigned.
Minimum Education
- Post secondary education (college, university or equivalent).
- Additional certification in accounting or bookkeeping preferred.
Skills & Competencies
- Proficiency in accounting software such as Salesforce, iMIS, and Dext is an asset.
- Strong attention to detail and accuracy in data entry.
- Excellent organizational and time management skills.
- Basic understanding and compliance of accounting principles.
- Excellent communication and customer service skills.
- Ability to work independently and as part of a team.
- High level of confidentiality and professionalism both internally and externally; high ethical standards.
- Strong ability to be flexible and adapt to changing priorities and demands.
Supervisory Responsibility
- The Accounting Clerk does not have direct reports but may oversee students and interns as necessary.
- The Accounting Clerk is responsible for mentoring and coaching students and interns as required.
Additional Responsibilities
- Work flexible hours to accommodate services and activities.
- Perform other duties as required.
- Attend meetings on site as required.
Location:
This is primarily a remote role, with some in person meetings at head office and offsite as required.
AdvantAge Ontario reserves the right to change to on site work at the Association’s head office at any time.
The Association is committed to providing equal opportunity in all employment practices without regard to race, nation or ethnic origin, colour, religion, age, sex (including pregnancy and childbearing), sexual orientation, marital status, family status, physical or mental disability or pardoned criminal convictions, or any other category protected by law.
The above job description is meant to describe the general nature and level of work being performed; it is not intended to be construed as an exhaustive list of all responsibilities, duties and skills required for the position. The Association shall provide reasonable accommodations of known disabilities to enable a qualified applicant or employee to apply for employment, perform the essential functions of the job, or enjoy the benefits and privileges of employment as required by the law.
We thank all applicants for their interest. Only those selected for an interview will be contacted.
