The Accounting Clerk is responsible for recording and tracking all corporate and store level transactions, while maintaining accurate financial records. This role maintains day to day bookkeeping, in an organized and efficient manner.
The Accounting Clerk will support the finance department by performing various accounting and administrative tasks, including data entry, processing invoices, reconciling accounts, and assisting with financial reporting. This role requires a strong attention to detail, good organizational skills, and a willingness to learn as it may involve additional responsibilities beyond the traditional scope, providing an excellent opportunity to gain diverse experience.
Responsibilities
- Utilize computer systems to run databases, pay and track utility bills (QuickBooks)
- Process accounts payable and accounts receivable transactions accurately and timely
- Assist in bank reconciliations and monitor daily financial transactions
- Maintain and update accounting records, invoices, and post journal entries
- Prepare and process expense reports and vendor payments
- Assist in payroll processing and employee expense reimbursement
- Record all business transactions, process accruals and adjustments, and reconcile accounts
- Organize and prepare invoices of accounts payable
- Manage and record credit memos and keep track of receipts and invoices
- Collect and organize credit/deposit slips from all stores as well as record credit card transactions for all Managers
- Check stores cash, NCR data and deposited amount in the bank account
- Provide administrative support to the finance team, including filing and data entry
- Assist with Trial Balance reconciliation between Information Systems
- Collaborate with the Accounting & Finance team and other departments to ensure financial accuracy
- Identify and report discrepancies to the Director of Finance
- Work with QuickBooks and Excel, to identify and suggest opportunities for improvement in procedures and/or operations
Perform other related duties as needed to support business growth
Competencies and Person Specification
- Accuracy - detail oriented, achieves thoroughness
- Communication – clear communication skills
- Time Management – the ability to use time effectively and productively
- Team Player – ability to co-operate and collaborate with others
- Drive – a high degree of self-motivation and the ability to motivate others
- Dependability – a high degree of reliability, responsibility, dependability and the ability to fulfill obligations in a timely manner
- Initiative – a willingness to take on responsibilities and challenges in a proactive manner
- Self-Assessment – the ability to handle feedback and constructive criticism
- Analytical – ability to articulate, conceptualize and solve problems using sensible decision-making
Key Relationships
- Purchasing Manager
- Warehouse Manager
- Store Managers
Qualifications
- 1-2 years of Accounting and Bookkeeping experience
- Diploma or degree in Accounting, Finance, or a related field.
- Proficiency in accounting software such as QuickBooks
- Experience with using an ERP system is an asset (preferably NetSuite)
- Thorough knowledge of accounting and bookkeeping principles and practices is required
- Proficient in Microsoft Office applications
- Strong attention to detail and accuracy in data entry
- Ability to work in a fast-paced, evolving environment
- Excellent organizational and time-management skills
- Good communication skills and ability to work in a team environment
Ability to handle confidential information with professionalism
