Workforce Coordinator

Kenneth E. Spencer Memorial Home, a 200-bed long-term care facility, is seeking a detail-oriented and collaborative Workforce Coordinator to support the daily workforce scheduling needs of the Home. The Workforce Coordinator will undertake scheduling and timekeeping processes while supporting onboarding, leave tracking, and payroll coordination for the unionized staff. The successful candidate will play a key role in ensuring consistent workforce coverage and operational efficiency across the facility.

Kenneth E. Spencer Memorial Home is operated by Atlantic Baptist Housing, a registered non-profit organization committed to delivering high-quality housing, care, and services for seniors. We are proud to support our mission of “Adding Life to Years.” Learn more at www.abhousing.ca.

This position is a full-time, temporary contract (6 months) with the potential for extension.

Key Responsibilities

• Support the administering of scheduling systems across the employee lifecycle including new hire setup, status changes and transitions
• Support the allocating and replacing of shift vacancies, assign extra shifts, and perform temporary scheduling as needed in line with collective agreements and internal policies
• Create and distribute accurate schedules within established timelines
• Respond promptly to last-minute schedule changes, sick calls, and urgent coverage needs. Process timekeeping transactions including vacation, sick leave, and shift assignments
• Analyze and validate timecards for payroll; process manual payouts as needed
• Respond to employee scheduling inquiries with clarity and professionalism
• Support onboarding coordination and liaise with HR and payroll to maintain data accuracy
• Ensure compliance with documentation procedures and scheduling protocols
• Communicate staffing updates to relevant stakeholders.
• Perform additional administrative and operational duties as assigned outside the scheduling function.

Qualifications & Experience

Education & Experience

• Post-secondary diploma or degree in Business, Office Administration, or a related field
• 1–2 years of experience in staff scheduling, shift coordination, or timekeeping systems (e.g., StaffScheduleCare, Kronos).
• Experience in healthcare or a unionized setting is an asset

Skills & Competencies

• Proficiency in Microsoft Office and workforce/database systems
• Strong analytical and organizational skills
• Excellent communication and interpersonal skills
• Ability to maintain confidentiality and work with minimal supervision

Personal Attributes

• Detail-oriented and solution-focused
• Proactive, dependable, and flexible
• Team player with a collaborative mindset
• Committed to professionalism and continuous improvement

Application Process:

Interested candidates should submit a resume and cover letter outlining their qualifications and enthusiasm for the role. Please only apply on this job ad, email and in-person applicants will not be considered.

Applications will be reviewed on a rolling basis until the position is filled.

Atlantic Baptist Housing is an equal opportunity employer and welcomes applications from all qualified individuals. Accommodations are available upon request for applicants throughout the recruitment process.

We thank all applicants for their interest; however, due to the high volume of applications, only shortlisted candidates will be contacted.

Only applicants legally entitled to work in Canada will be considered

Job Types: Full-time, Fixed term contract
Contract length: 6 months

Pay: $20.75-$25.00 per hour

Expected hours: 37.5 per week

Benefits:

• Dental care
• Employee assistance program
• Extended health care
• Life insurance
• On-site parking
• Paid time off
• Vision care
• Wellness program

Ability to commute/relocate:

• Moncton, NB E1E 4N3: reliably commute or plan to relocate before starting work (required)

Application question(s):

• Do you have experience working in Healthcare?
• Do you have experience working in a unionized environment?
• Do you have experience working with Staff Scheduling software? If so, what one?

Education:

• DCS / DEC (required)

Experience:

• Scheduling: 1 year (required)
• Payroll software: 1 year (preferred)

Language:

• English (required)

Work Location: In person