Tree Preservation Administrator (1 Year Contract, Part Time)

The City of Markham is proud to be recognized for the 5th consecutive year as one of Canada’s Best Employers by Forbes and Statista Inc. In 2025, the City of Markham is ranked 2nd among municipalities in Canada and 12th overall for Government Services. The recipient of multiple environmental awards, we are recognized for our innovative sustainability and urban planning initiatives as well as our fiscal accountability. More than 366,000 residents call Markham home and benefit from our rich heritage, culturally diverse environment, vibrant local economy and focus on quality of life.

Applications are now being accepted for the above temporary part time position in the By-Law and Regulatory Services Department, Corporate Services Commission. To apply, please submit your cover letter and resume online by August 27, 2025.

Please note that this is a 1 year contract opportunity with part-time hours (up to 24 hours per week). This position will require on-site work.

Join us and make a lasting difference!

JOB SUMMARY
The Tree Preservation Administrator is responsible for the administration of the Tree Preservation By-law including but not limited to: responding to inquiries from the public regarding private tree matters, receiving and reviewing all Tree Permit cash in lieu payments and conditional requirements. This position also coordinates with the Tree Preservation Technicians on outstanding Tree Permits and By-law Orders issued for tree conditions.

KEY DUTIES AND RESPONSIBILITIES

• Respond to Tree Permit and Order recipients regarding outstanding cash in lieu and tree planting conditions.
• Update tree conditions on excel sheet.
• Assisting with the preparation of Tree Permits and Tree Permit denial letters.
• Processing cash in lieu payments and sending receipts to residents.
• Organizing, filing, and scanning paper documents.
• Updating, responding and closing Tree files in AMANDA.
• Coordinate with the Tree Preservation Technicians to schedule tree planting inspections.
• Update weekly, monthly, and yearly Tree Preservation stats.
• Issuing invoices for tax roll collection of outstanding Tree Permits/Orders.
• Other duties as assigned

REQUIRED SKILLS & COMPETENCIES

• University degree or Community College diploma in law enforcement, municipal by-law certificate, or investigative studies discipline is required. Please submit a copy of your accreditation(s) with your application to the position.
• Three to five year’s related work experience in administrative positions
• Working knowledge and competencies with Provincial Offences Act, Internal – External stakeholders within the City of Markham
• Proficient in use of Microsoft applications (including Excel), Adobe
• Excellent customer service, interpersonal skills, and communications skills, both verbal and written
• Experience in analyzing and prioritizing workload, analysis of charts – graphs and revenue related reporting
• Ability to maintain, protect and work with confidential information.
• Multi-language an asset

CORE BEHAVIOURS

• Service Excellence: Meets or exceeds service standards when interacting with customers in the community and in the organization.
• Change & Innovation: Responds positively and professionally to change and helps others through change.
• Teamwork & Relationship Building: Interacts with others in an inclusive, collaborative and respectful way that creates effective working relationships.
• Communication: Communicates in a clear, professional and respectful way; demonstrates active listening.
• Accountable & Results Oriented: Demonstrates ethical behaviour and accountability, aligns with City values, and abides by relevant policies and legislation.
• Management & Leadership: Demonstrates self-management, professionalism and engagement; leads by example

The City of Markham is committed to inclusive, accessible and barrier free employment practices and to creating a workplace that reflects and supports the diversity of the community we serve. Please let us know if you require an accommodation and we will work with you to ensure a barrier free hiring process.

Please respect our scent free area by not wearing scented products when visiting the office.