Staff - Non Union
Consequence of Error/Judgement
The Research Assistant is required to conduct the research and operational activities in an ethical manner, working independently with minimal instruction and supervision. Study data must be reliably and accurately recorded. Strict confidentiality of all study participants must be adhered too. All activities involving participants are accountable to the Principal Investigators, the Department Head, and the Research Assistant's governing professional organization.
Supervision Received
Works independently under very general supervision provided by the PI.
Supervision Given
N/A
Minimum Qualifications
Job Category
Non Union Technicians and Research Assistants
Job Profile
Non Union Salaried - Research Assistant /Technician 3
Job Title
Research Coordinator
Department
Mitra Laboratories | Department of Paediatrics | Faculty of Medicine
Compensation Range
$4,567.04 - $5,385.67 CAD Monthly
Posting End Date
September 8, 2025
Note: Applications will be accepted until 11:59 PM on the Posting End Date.
Job End Date
September 30, 2026
This offer is conditional upon successful completion of a Criminal Record Check.
Note: Only the Full Time Compensation Range is displayed on the job posting details advertised on the UBC Career sites.
At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and students. Our commitment to employment equity helps achieve inclusion and fairness, brings rich diversity to UBC as a workplace, and creates the necessary conditions for a rewarding career.
Job Summary
The Research Assistant 3 (RA) will play a key role in coordinating a Health Canada-regulated multicenter randomized controlled trial titled Single-dose Prophylactic INdomethacin in extremely preterm infants (SPIN) within the BOOST (Better Outcomes for the Sickest and Tiniest) Research Program led by Dr Souvik Mitra in the Division of Neonatology. This Michael Smith Health Research BC funded program focuses on improving patient and family-important clinical outcomes of the smallest and sickest babies admitted in the neonatal intensive care unit through clinical research (randomized clinical trials, multicenter collaborative registry-based projects) as well as research on evidence synthesis and clinical decision-making incorporating family values and preferences.
The ideal candidate would be an experienced clinical research coordinator with expertise in Health Canada-regulated trials. The ideal candidate will demonstrate the ability to independently manage complex trial operations in compliance with ICH-GCP, Division 5 regulations and institutional policies. Exceptional organizational skills, motivation, enthusiasm, and initiative are essential for this position.
The primary responsibilities of the RA are to coordinate and monitor trial activities across Canada and internationally, oversee data collection and regulatory documentation, and prepare reports for investigators and sponsors. The RA will have an opportunity to work in a collaborative research environment within the Division of Neonatology, regularly interact with researchers from across Canada as well as internationally and contribute as an author on multiple research papers including Cochrane systematic reviews.
The RA is expected to attend professional development opportunities as they appear at BCCHRI, BCWRI and UBC, as appropriate. The RA meets with the PI, Research Manager, and the study teams on a regular basis. Priority consideration is given to candidates with experience in clinical trials and research based in a critical care setting.
Organizational Status
Reports to Dr Souvik Mitra, Neonatologist and Associate Professor. Also may work in close collaboration with other neonatologists, research team members and other clerical and clinical personnel.
Work Performed
Organizational Status
Reports to Dr Souvik Mitra, Neonatologist and Associate Professor. Also may work in close collaboration with other neonatologists, research team members and other clerical and clinical personnel.
Work Performed
- Overseeing, coordinating and conducting Health Canada-regulated clinical trials in compliance with Division 5, ICH-GCP and institutional requirements
- Assessing participant eligibility for the study, obtaining informed consent, coordinating recruitment, and collecting data
- Maintaining and organizing participant logs, source documents and regulatory binders
- Coordinating additional research projects, including serving as a liaison with partner research sites within and outside Canada
- Interacting with families of research participants over videoconferencing and in person. This will include scheduling of appointments, providing routine information about the studies, helping participants to feel informed about the studies and comfortable in the testing environment.
- Coordinating proper specimen collection, storage and shipment of study specimens as required
- Collecting data, administering questionnaires and completing case report forms and source documents in accordance with GCP guidelines
- Ensuring that research follow-up assessments are conducted by: tracking study visits in a timely manner; preparing study documents for follow-up mail-outs; telephoning participants; and checking scheduled clinical appointments
- Retrieving data from clinical databases and maintaining study databases, per regulations from the Hospitals and Universities
- Providing data analyses and writing progress reports as requested
- Maintaining other study related files
- Drafts and submits ethics applications, amendments and renewals
- Assists with coordination of contracts with the Universities, as needed
- Communicates with, and reports regularly to, the Research Manager and/or periodically with investigators about the status of research projects.
- Grant financial management (maintaining project financial records, preparing invoices etc.)
- Assisting in the writing of grants, reports and academic papers
- Conducting literature search and screening; developing and maintaining a repository of key references
- Other duties as required
Consequence of Error/Judgement
The Research Assistant is required to conduct the research and operational activities in an ethical manner, working independently with minimal instruction and supervision. Study data must be reliably and accurately recorded. Strict confidentiality of all study participants must be adhered too. All activities involving participants are accountable to the Principal Investigators, the Department Head, and the Research Assistant's governing professional organization.
Supervision Received
Works independently under very general supervision provided by the PI.
Supervision Given
N/A
Minimum Qualifications
- Completion of a relevant technical program or a university degree in a relevant discipline and a minimum three years of related experience or an equivalent combination of education and experience.
- Willingness to respect diverse perspectives, including perspectives in conflict with one’s own
- Demonstrates a commitment to enhancing one’s own awareness, knowledge, and skills related to equity, diversity, and inclusion
Preferred Qualifications
- Completion of a university degree in health science preferred.
- Previous experience coordinating clinical research; specifically, experience in coordinating Health Canada regulated clinical trials and research based in a critical care setting.
Additionally,
- Ability to plan, implement and problem solve independently
- Ability to work as part of a team, communicating effectively both verbally and in writing with study colleagues, partners and stakeholders
- Ability to work with minimal supervision
- Solid computer literacy required in a Microsoft environment (i.e. MSWord, Excel, Access, Powerpoint)
- Experience with Redcap considered an asset
- High proficiency in using statistical software (i.e. R)
- Highly self-motivated, excellent time management skills, detail-oriented, ability to take on assigned responsibilities and meet deadlines.