Job Description:
About the job:
The Purchase Order Administrator will support centralized operations by handling the administrative tasks. This includes preparing and processing purchase orders (POs), managing and processing POs, ensuring the accurate issuance and completeness of POs as per established policies, and the timely procurement of goods and services. This role involves issuing, creating, tracking, and resolving issues related to purchase orders, as well as maintaining records and communicating with various departments.
About you:
Looking for someone who is a strong communicator and able to work effectively with project managers, vendors, and executive staff. Someone who has an eye for detail, is extremely organized and thrives in a fast-paced work environment.
Key Responsibilities:
Purchasing Process:
- Issuing, Creating and Managing Purchase Orders: This includes entering purchase order details, tracking them, and ensuring they are properly authorized.
- Resolving Purchase Order Exceptions: Addressing issues like pricing discrepancies, incorrect quantities, or missing information.
- Maintaining Records: Keeping organized files and documentation related to purchase orders.
- Communicating with Internal Teams: Coordinating with departments like import, quality control, and others to fulfill their needs.
- Following Up on Orders: Ensuring timely delivery of goods and services and tracking their status.
- Assisting with Reporting: Generating reports and documents as needed for management.
- Supporting the Purchasing Department: Providing administrative support to the purchasing team.
- Reconciling Invoices: Matching invoices with purchase orders to ensure accuracy.
Change Order Tracking:
- Track and log all pending change order requests in Acumatica.
- Ensure complete and accurate data is submitted for each change order.
- Assist with weekly and monthly change order reviews with Project Managers and VPs.
- internal inquiries regarding purchase order status, order tracking, or procedural guidance.
Qualifications:
- 1 year of administrative experience
- Resourceful and willing to learn
- Excellent communication skills
- Personable and Organized
- Attention to detail and accuracy
- Ability to work independently and as part of a team
- Construction industry background is very beneficial, but not mandatory
Salary Range:
$55,000 - $65,000
About The Company:
Onni
For over half a century, Onni has been building communities for people to live, work, and play. Our success reflects our commitment to our employees and partners, and our dedication to quality construction, innovation, sustainability, and customer satisfaction. Our expertise expands across North America, with offices in Vancouver, Toronto, Los Angeles, Seattle, Phoenix, and Chicago.
How To Apply:
Please apply through the link on the job posting and attach your resume and any other required documents.
We thank all applicants for your interest in the Onni Group. Note that only those applicants under consideration will be contacted.