We are seeking a dependable Payroll and Administrative Coordinator to support payroll processing, office administration, and worker documentation across seasonal operations (lobster, snow crab, herring). This role is essential for keeping day-to-day processes smooth and ensuring internal documentation and communication flow without interruption. You will report directly to the Controller and are expected to demonstrate strong teamwork, accountability, and clear communication.
Key Responsibilities:
- Maintain presence at the front desk and respond to general inquiries (calls or walk-ins).
- Assist with payroll preparation, timesheet collection, and pay-related documentation.
- Maintain accurate employee files and support the collection and organization of onboarding paperwork.
- Assist with travel, accommodation, or logistical arrangements for seasonal workers or staff.
- Post assigned invoices in accounting software as directed and ensure accuracy in coding.
- Prepare and process basic accounts payable documentation and coordinate cheque handling.
- Monitor and update internal trackers, spreadsheets, and schedules related to payroll and admin tasks.
- Assist with administrative coordination, such as mailing cheques, preparing standard forms, or supporting licensing and regulatory tasks
- Post, scan, sort, and organize internal documents and ensure filing systems are up to date
- Respond to general inquiries and assist with basic coordination tasks between departments
- Support supply ordering, recordkeeping, and operational documentation as needed.
- Ensure files are correctly named, saved, and easy to locate within the company’s shared system.
- Order office supplies and coordinate logistics or booking tasks as assigned.
- Ask questions and clarify instructions when needed to ensure tasks are done correctly the first time.
- Take initiative to complete routine responsibilities without needing daily reminders.
- Provide support during audits.
- Support administrative tasks for sister companies
- Take on additional administrative and coordination duties as assigned based on business needs.
Who We're Looking For:
- You enjoy organized, steady work and don’t mind repeating routine tasks.
- You take ownership of your responsibilities and ask questions to avoid errors.
- You are patient when assisting temporary foreign workers and willing to repeat or explain things if needed.
- You’re comfortable working on-site full-time and being available at the front desk.
- You’re dependable, punctual, and take pride in doing the little things right.
- You don’t rely on someone else to follow up — you stay proactive and accountable.
Qualifications:
- 1–2 years of experience in office administration, payroll, or coordination
- Comfortable using Excel, shared drives, and standard office tools
- Excellent organizational and communication skills
- Strong attention to detail and ability to meet deadlines
- Experience in a production or seasonal work environment is an asset
- Willingness to learn and adapt as duties evolve
Schedule:
- Monday to Friday
- Full-time, in-office presence required
Job Type: Full-time
Pay: $20.00-$22.00 per hour
Expected hours: 40 per week
Flexible language requirement:
- French not required
Schedule:
- Monday to Friday
Work Location: In person
Application deadline: 2025-08-20
Expected start date: 2025-08-25