Office Administrator – Permanent Part Time
False Creek Racing Canoe Club, established in 1985, is seeking a knowledgeable, enthusiastic administrative professional to assist with the day-to-day running of the club! As one of the key resources for an elected, volunteer Board of Directors, your job is to act as a liaison between the Board and our members. Your professionalism and superb organization skills will support our Club’s dynamic activities and proven history of sending winning athletes to local, national, and international competitions.
Responsibilities:
● Manages club email, greets members and the public, in person, at the club office on Granville Island. Offsite work may be considered.
● Responds to general inquiries and redirects to proper channels as necessary.
● Organizes and maintains our electronic filing system (Google drive).
● Maintains membership database to ensure data is current and accurate. Membership database management uses ActiveWorks CCM and Google Sheets.
● Ensures registrations into club programs and clinics are correct and complete, assists with cancellations and transfer requests, and manages class waitlists (CCM software).
● Maintains accurate records for membership, club boat bookings (Skedda software & G:drive) and private boat storage.
● Coordinates with club teams to ensure compliance on all required registrations and documents.
● Updates our 2 websites and maintains our social media presence on Facebook and Instagram.
● Provide day-to-day bookkeeping and banking services for the Club under the direction of the club treasurer and club bookkeeper.
● Coordinates all room bookings for the club and club teams with the False Creek Community Centre.
● Provides administrative support to the Board of Directors and other staff members; assists with Club events as required (e.g. Annual Year End Party, inputting grant applications, Children’s Festival Open House, Canada Day activities).
● Submits a report on Admin progress/issues, etc. to monthly Executive Board meetings.
● Other miscellaneous tasks and projects as assigned.
● Work 25 - 30 hours per week plus additional hours when necessary (occasional hybrid).
Job Requirements:
● 2-5 years administrative experience.
● 1-2 years bookkeeping or accounting experience.
● Experience working with QuickBooks Online preferred.
● Strong computer skills in MS Office environment and Google Workspace, ability to learn new software.
● Excellent customer service skills and attention to detail.
● Professional interpersonal and written/verbal communication skills.
● Efficient time management skills, with the ability to balance numerous requirements.
● Ability to learn quickly and work independently as well as part of a team.
● Able to work weekends and evenings.
● Previous experience working in a non-profit society and/or sport organization is preferred.
● Experience working with ActiveWorks programs is an asset.
Job Types: Part-time, Permanent
Pay: $24.00-$28.00 per hour
Expected hours: 25 per week
Experience:
- Microsoft Excel: 1 year (preferred)
Work Location: In person