Job Summary:
We are seeking a highly organized and versatile Office Administrator to join our residential renovation company. In this critical role, you will be responsible for a wide range of administrative, financial, and operational functions to ensure the smooth and efficient running of our business. The ideal candidate is a proactive problem-solver with excellent communication skills and the ability to manage multiple tasks in a fast-paced environment.
Key Responsibilities:
- Handling email and phone correspondence
- Order and maintain office supplies
- Manage office equipment & vehicle fleet
- Maintain and update the company construction management software
- Billing, invoicing, receiving and applying payments in the system
- Issue Purchase Orders to subcontractors and vendors
- Manage HR responsibilities, including employee onboarding, benefits administration, and other related tasks.
- Provide basic in-house IT support for staff and coordinate with external IT subcontractors as needed.
- Perform additional duties as assigned
Qualifications and Skills:
- Proven experience in office administration, operations, or a similar role, preferably within the construction or renovation industry.
- Strong financial acumen with hands-on experience in bookkeeping, payroll, and financial reporting.
- Excellent organizational skills and the ability to multitask effectively.
- Exceptional communication and interpersonal skills for interacting with clients, staff, and suppliers.
- Proficiency in Microsoft Office Suite and familiarity with accounting software (e.g., QuickBooks), scheduling tools, and basic IT troubleshooting.
- Ability to work independently and take initiative in a dynamic environment.
- Knowledge of HR practices and procedures is a plus.
- High school diploma required; an associate’s or bachelor’s degree in business administration or a related field is preferred.
- English Language: Proficient in reading, writing & verbal. French language is an asset.
If you are a proactive individual who thrives in a dynamic environment and possesses the necessary skills to excel as an Office Administrator, we encourage you to apply. Join us in contributing to our team's success!
Job Types: Full-time, Part-time
Pay: $22.00-$26.00 per hour
Application question(s):
- Are you located within a 30 minute commute of our showroom?
Work Location: In person