At Newfound Mechanical Ltd., we are a locally owned and operated family business based here in Atlantic Canada. With a strong reputation in the industry, we specialize in delivering innovative plumbing, heating, and HVAC solutions for industrial and commercial construction projects. Join a team that values expertise, collaboration, and the growth of its employees.
We are looking for a responsible Administrative Assistant to join our team. Essential duties and responsibilities of the Administrative Assistant include providing support to our Operations Management, Project Managers and other office staff as required.
Essential Duties and Responsibilities: Include the following and other duties, as may be assigned:
- Greet and direct clients/visitors as required
- Answer and direct calls, screen calls as requested, route calls to proper recipient, take and relay messages as needed
- Maintain an organized filing system
- Assist Estimator with tender bid submissions which will include accurately and efficiently communicating with clients/suppliers/general contractors to determine any and all information necessary for accurate cost estimating
- Process weekly timesheets
- Accounts Payable data entry and processing
- Data entry of various information into appropriate software programs
- Order, oversee and maintain all office and kitchen supplies
- Print and distribute site drawings as needed
- Schedule meetings and conference room bookings and arrange appointments
- Prepare correspondence and documents as required
The ideal candidate will have/be:
- Diploma in Office Administration would be an asset
- 3-5 years’ experience in an administration role would be preferred
- Experience with Simply Accounting would be an asset
- Excellent communication skills, written and oral
- Exceptional multi-tasking and problem-solving skills
- Work under time constraints to meet specific timelines
- Ability to organize and prioritize duties
- Ability to maintain a high level of confidentiality at all times
- Experience within the construction industry would be a definite asset
Job Type: Full-time
Pay: $40,000.00-$45,000.00 per year
Benefits:
- Dental care
- Disability insurance
- Extended health care
- Life insurance
- Vision care
Schedule:
- 8 hour shift
- Monday to Friday
Work Location: In person
Application deadline: 2025-08-29
Expected start date: 2025-09-08