Admissions Administrative Assistant

Location: Bay/Queen Campus, Toronto
Department: Admissions
Reports To: VP of Admissions
Employment Type: Full-time
Schedule: Monday Friday, 9am 5pm, Hybrid
Salary Range: $37,000 - $45,000

Academy of Learning Career College (AOLCC) has been transforming lives through education since 1987. With campuses across Canada, we specialize in career-focused training in business, healthcare, community services, and IT. Our supportive learning environment and innovative Integrated Learning System (ILS) help students gain the skills and confidence they need to succeed in todays job market.

Position Overview

Join our dynamic team at Academy of Learning Career College as an Admissions Administrative Assistant. We are dedicated to helping students gain the skills and confidence they need to succeed in their chosen fields. As an Admissions Administrative Assistant, you will provide essential support to the Admissions team, ensuring smooth administrative operations, accurate record keeping, and excellent student service. This role is ideal for someone who is detail-oriented, organized, and passionate about supporting students on their educational journey.

Don't meet every single requirement? We still want to hear from you! If you are motivated, eager to learn, and committed to making a difference, this could be the opportunity for you.

Key Responsibilities

• Application Support: Assist applicants with completing enrollment documentation and ensure all required forms are accurate and submitted on time.
• Administrative Coordination: Provide day-to-day administrative support to the Admissions team, including scheduling appointments, preparing correspondence, and managing files.
• Student Communication: Respond to inquiries via phone, email, and in person, offering information and guidance on admissions requirements and program details.
• Record Keeping: Maintain organized, confidential student files and ensure accurate data entry in college systems.
• Event Support: Assist with the coordination of admissions events such as Open Houses, orientations, and information sessions.
• Campus Tours: Conduct campus tours for prospective students and families, highlighting key features of the college.
• Marketing Support: Collaborate with the Marketing team by providing administrative support for promotional campaigns and events.
• Client Service: Present a professional and welcoming image of the college in all interactions with students, families, and external partners.

Qualifications

• Administrative Experience: Minimum of 1 year of experience in an administrative, clerical, or customer service role (education sector experience is an asset).
• Education: Post-secondary diploma or certificate in office administration, business, or a related field preferred.
• Communication Skills: Strong verbal and written communication skills in English; ability to provide clear, courteous, and timely responses.
• Organizational Skills: Highly detail-oriented, with excellent time management and multitasking abilities.
• Technical Proficiency: Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint); experience with student databases or CRM systems is an asset.
• Team Player: Collaborative mindset with the ability to work independently as well as in a team environment.
• Customer Service Orientation: Friendly, approachable, and professional, with a passion for helping students succeed.

We thank all the candidates for your time and interest in applying for the position. However, only those selected for the interview will be contacted.

AOLCC is an equal opportunity employer and encourages women, Aboriginal people, person with disabilities and member of visible minorities to apply. We seek to hire individuals with diverse characteristics, background and perspectives. We strongly believe that world class talent makes no distinctions based on gender, ethnic or national origin, sexual identity and orientation, age, religion and disabilities but enrich itself through these differences.

AOLCC is committed to providing employment accommodations in accordance with Ontario Human Rights Code, and Accessibility for Ontarians with Disabilities Act, 2005 (AODA). AOLCC will provide accommodations to job applicants with disabilities throughout the recruitment process, please notify us and we will work with you to meet your needs.