League Operations Coordinator

Overview

We are seeking a dynamic and dedicated League Operations Coordinator to join our

nonprofit organization. This role is pivotal in ensuring the smooth operation of our slo-

pitch league, events, and community programs. The League Operations Coordinator

will oversee a wide range of responsibilities, including league liaison, outbound

marketing, tournament coordination, volunteer coordination, fundraising, and grant

writing. The ideal candidate is an organized, creative, and community-focused

individual with a passion for nonprofit work and the ability to thrive in a customer

service environment. This position requires flexibility, strong communication skills, and

a commitment to fostering strong relationships with stakeholders, volunteers, and the

community.

Key Responsibilities

 Scheduling: Create and manage schedules for league games, practices, and

events. Close coordination with stakeholders in Concession and Field

Management requires continues communication.

 Member Support and Documentation Administration: Create and maintain a

member registry. Provide a conduit for members and the league to communicate

effectively.

 Event Planning & Tournaments: Coordinate and execute events, tournaments,

facility rentals, and community programs, ensuring seamless logistics and a

positive experience for participants.

 Website Management: Update and manage the organization’s website to

ensure accurate, engaging, and up-to-date content.

 Advertising contracts: Engage with vendors, sponsors and advertisers to

renew contracts for advertising and paid promotion. Source new advertising from

the community. Execute advertising purchases.

 Volunteer Recruitment & Management: Recruit, train, and manage volunteers

to support league operations, events, and tournaments.

 Board Relations: Collaborate with the board of directors, providing updates,

reports, and recommendations to support strategic objectives.

 Recordkeeping: Promptly and accurately report league operations transactions.

Experience with apps like RafflTix, Rallyup, or RunYourPool is an asset.

 Grant Writing: Research, write, and submit grant proposals to secure funding for

league programs and operations.

Required Skills & Attributes

 Multitasking & Prioritizing: Ability to manage multiple tasks and events

simultaneously while prioritizing effectively to meet deadlines.

 Organized: Strong organizational skills to maintain schedules, records, and

event timelines with precision.

 Efficient: Works efficiently to maximize productivity and deliver high-quality

results under tight timelines.

 Clear Communicator: Excellent verbal and written communication skills to

engage with diverse stakeholders, including volunteers, board members, and

community partners.

 Technically Savvy: Able to work effectively with MS Office tools, scheduling

software, web content management tools and social media tools.

 Flexible: Adaptable to changing priorities and schedules, with availability to work

daytime, evening, and weekend hours as needed. This position would include

and averaging agreement in the employment contract.

 Well-Connected: Established network within the local community and

surrounding areas, with the ability to build new connections.

 Creative: Innovative thinker with the ability to develop creative solutions and

think outside the box to address challenges.

 Pride in Work: Takes ownership of responsibilities and delivers work with high

attention to detail and quality.

 Strong Relationship Building: Skilled at fostering and maintaining long-term

relationships with stakeholders, sponsors, and community members.

 Problem Solver: Proactive in identifying issues and implementing effective

solutions.

Qualifications

 Bachelor’s degree in a related field (e.g., nonprofit management, business,

marketing, or sports management) or equivalent experience.

 Proven experience in grant writing, outbound marketing, event planning, and

nonprofit sector operations.

 Demonstrated success in website management, advertising sales, and managing

rentals would be an asset.

 Experience in volunteer recruitment, scheduling, and event management.

 Familiarity with board relations and recordkeeping.

 Previous involvement in organizing tournaments or community events is a plus.

 Strong community ties and a passion for building relationships.

 Microsoft Account Administration or Google Account Administration experience.

Work Schedule

This position requires varying availability, including daytime, evening, and weekend

hours, to accommodate league events, tournaments, and community engagements

during the season. This is a salaried position (range $45,000 - $52,000 dependent on

experience).

Why Join Us?

As the League Operations Coordinator, you will play a critical role in shaping the

success of our organization and making a meaningful impact in the community. You’ll

have the opportunity to work with a passionate team, build lasting relationships, and

contribute to the growth of our programs. If you are a motivated, creative, and

organized professional with a commitment to nonprofit work, we encourage you to apply.

How to Apply

Please submit your resume, cover letter, and any relevant portfolio materials (e.g., grant

proposals, fundraising campaigns, or event plans) attention: Kelly Porter, SAMSPA

President at kellydporter@outlook.com. Applications will be reviewed on a rolling basis

until the position is filled.

Equal Opportunity Employer

We are an equal opportunity employer.

Job Type: Full-time

Pay: $45,000.00-$52,000.00 per year

Work Location: Hybrid remote in St. Albert, AB T8N 2R9