Large Course Coordinator, Sociology Admin, Faculty of Arts

Description

The Faculty of Arts is currently seeking a Part-time Staff Limited Term Large Course Coordinator for approximately 8 months.

The Faculty of Arts is home to highly motivated educators, researchers and students who have the critical and technical skills, as well as the creative knowledge and spirit, to make sense of our rapidly changing and increasingly globalized world. As the largest teaching faculty and the site of exceptional scholarly and creative activity, the Faculty of Arts is central to the Ahead of Tomorrow goals of sharpening our focus on research and scholarship, enriching the quality and breadth of learning, and integrating with the community. The Faculty is excited about promoting a distinctive student experience and commitment to citizenship, diversity and inclusion to help build a healthy and respectful campus culture for all. We are extremely confident in the excellence of our various programs, institutes, and centres, and take great pride in the accomplishments of our students, faculty, staff and alumni.
The Department of Sociology is seeking a temporary (7-month) part-time Large Course Coordinator to work 17.5 hours per week to support the department with coordinating and facilitating various needs of students enrolled in courses with high enrollments.

Reporting to the Manager, Pod Operations, the Large Course Coordinator provides crucial administrative and coordination support for large courses within the Sociology and Law and Society undergraduate programs. This support will range from coordinating students' course related needs such as term work deferrals, accommodations, exam result reviews, coordinating instructor communications, etc. to facilitating or referring students to necessary and appropriate campus student support services as needed. This position will be critical in mitigating inequities between the Department of Sociology and other Arts departments in relation to the workload associated with teaching large-enrollment courses, and between faculty within the department in relation to teaching load by numbers of students.

Summary of Key Responsibilities (job functions include but are not limited to):

• Hold regular office hours in the Department of Sociology to assist and meet with students to provide information related to course content, grading, and exam schedules.
• Be well-versed and knowledgeable of courses that require support of this position.
• Serve as first point of contact and coordinator for students enrolled in courses with high student counts for deferral of term work, deadline extensions, or make-up exams.
• Assist instructors with managing gradebooks in D2L, including uploading grades and verifying accuracy of grades inputted.
• Organize accommodations for students as required and liasing with the Students Accommodations Services to arrange accommodated exams then coordinating with instructors or exam invigilators to ensure accommodations are properly managed.
• Manage and Coordinate make-up exams that are outside of department scheduled make.
• Coordinate with instructors around exceptional student situations/circumstances that require adjustments to course deadlines and requirements.
• Follow-up with students who have missed term work or assessments, as needed.
• Arrange for freely accessible copies of course materials to be available for all courses (could include: reserve copies at the library, copies on publishers' websites, copyright approved versions on D2L, etc.).
• Arrange for copyright approval of course materials (when instructors submit material requests with sufficient time for this work to be done).
• Facilitate, coordinate, and host office hours to provide students with opportunity to review exam and further coordinate discussion on exam results between students and instructor or Teaching Assistants as requested.
• Maintain a calendar of important deadlines and dates for all assigned large courses to anticipate and plan for periods of high volumes of student requests.
• Refer students to appropriate campus student resources as needed.

Qualifications / Requirements:

• Undergraduate degree, or equivalent combination of education and experience may be considered. Degree or experience in Education or Administration will be an asset.
• Familiarity with Sociology and Law and Society undergraduate programs preferred, familiarity with Faculty of Arts undergraduate programs would also be an asset.
• Proven expertise with D2L and PeopleSoft.
• Proven proficiency with the University of Calgary's student registration and course administration procedures.
• Knowledge of university academic policies and procedures.
• Strong proficiency in Office applications such as Word, Excel, PowerPoint, Outlook.
• Ability to learn new processes and procedures quickly, and respond to inquiries in an efficient and appropriate manner.
• Excellent written and oral communication skills required to collaborative with a diverse population, including faculty, staff, and students.
• Proven organization skills, and ability to coordinate large volume of tasks or requests.
• Demonstrated ability to establish and maintain productive, professional working relationships with students, staff, and faculty.
• Proven ability to be sensitive and maintain composure during interactions with students who may be under duress or pressure.
• Demonstrated ability to work independently and prioritize tasks with tight timelines.
• Demonstrated ability to maintain confidentiality.

Application Deadline: August 25, 2025.

We would like to thank all applicants in advance for submitting their resumes. Please note, only those candidates chosen to continue on through the selection process will be contacted.

This position is part of the AUPE bargaining unit, and falls under the Operational / Administrative Job Family, Phase 2.

For a listing of all management and staff opportunities at the University of Calgary, view our Management and Staff Careers website.

About the University of Calgary

UCalgary is Canada's entrepreneurial university, located in Canada's most enterprising city. It is a top research university and one of the highest-ranked universities of its age. Founded in 1966, its 36,000 students experience an innovative learning environment, made rich by research, hands-on experiences and entrepreneurial thinking. It is Canada's leader in the creation of start-ups. Start something today at the University of Calgary. For more information, visit ucalgary.ca.

The University of Calgary has launched an institution-wide Indigenous Strategy committing to creating a rich, vibrant, and culturally competent campus that welcomes and supports Indigenous Peoples, encourages Indigenous community partnerships, is inclusive of Indigenous perspectives in all that we do.

As an equitable and inclusive employer, the University of Calgary recognizes that a diverse staff/faculty benefits and enriches the work, learning and research experiences of the entire campus and greater community. We are committed to removing barriers that have been historically encountered by some people in our society. We strive to recruit individuals who will further enhance our diversity and will support their academic and professional success while they are here. In particular, we encourage members of the designated groups (women, Indigenous peoples, persons with disabilities, members of visible/racialized minorities, and diverse sexual orientation and gender identities) to apply. To ensure a fair and equitable assessment, we offer accommodation at any stage during the recruitment process to applicants with disabilities. Questions regarding [diversity] EDI at UCalgary can be sent to the Office of Institutional Commitments (equity@ucalgary.ca) and requests for accommodations can be sent to Human Resources (hrhire@ucalgary.ca).

Do you have most but not all the qualifications? Research show that women, racialized and visible minorities, and persons with disabilities are less likely to apply for jobs unless they meet every single qualification. At UCalgary we are committed to achieving equitable, diverse, inclusive and accessible employment practices and workplaces and encourage you to apply if you believe you are right for this role.

We encourage all qualified applicants to apply, however preference will be given to Canadian citizens and permanent residents of Canada.