HR Operations Analyst (Hybrid)

The Calgary Board of Education (CBE) is the largest school board in western Canada with over 144,000 students and 16,000 employees. Our mission: Each student, in keeping with their individual abilities and gifts, will complete high school with a foundation of learning necessary to thrive in life, work and continued learning. We pride ourselves in the values we hold. Students come first. Learning is our central purpose. Public education serves the common good. The CBE encourages an inclusive and equitable workplace, which supports our diverse student and employee community. We encourage all applicants to join our dynamic, diverse, and collaborative culture and welcome applications from all qualified individuals.

When you apply to the CBE, you can feel good about serving our future leaders and contributing to student success.

Competition Close Date: Sunday, August 31, 2025 @ 12:50pm

Calendar: 12 Month

Salary: SA Grade G $35.60-$45.12 per hour

FTE: 1.0 35 hours per week

Purpose

The primary purpose of this job is to represent the HR Operations Team as a subject matter expert, providing specialized knowledge and guidance related to HR administration and payroll processes. This role is responsible for supporting and advising on changes to both processes and systems resulting from ongoing process improvements, legislation updates, modifications to collective agreements, changes in tax regulations and other related developments.

Accountability

• As a key member of the HR Operations team, this job will utilize subject matter expertise in payroll systems, policies and practices to support complete, timely and accurate execution of PeopleSoft system changes.
• This role is responsible for non-routine payroll issues, including system upgrades, testing of new functionality, and process changes driven by legislative or collective agreement updates. It also provides support for accounting and general ledger reconciliation support.

Major responsibilities

• Support, create and co-ordinate functional testing for the implementation of all payroll system and process changes, such as PeopleSoft tax updates and salary table adjustments.
• Collaborate with HR Business Analysts to develop and implement new solutions that enhance and optimize administrative processes.
• Liaise with other departments within Human Resources and Finance to coordinate payroll system and process changes, ensuring that all stakeholders are informed and that risks are identified and mitigated.
• Identifies how payroll system changes and legislative changes impact current processes and co-ordinate the review and implementation of new and revised processes to meet evolving business requirements.
• Organize and facilitate various meetings, including root cause analysis, process reviews, process development workshops and training sessions.
• Perform other related responsibilities as assigned to support the overall purpose and accountabilities of the role.

Education and Experience

• Two-year Certificate in a related discipline.
• Successful completion of Canadian Payroll Association certification is a requirement.
• Minimum 4 years’ payroll/HRMS experience in a large, multi-union complex organization.
• Exceptional understanding of payroll processes and the integration of other functional areas including Human Resources and Finance.
• Thorough knowledge of payroll related legislations.
• HRMS systems background, preferably PeopleSoft, would be an asset.
• An equivalent combination of directly related education and directly related experience may be considered.

Demonstrated Skills and Competencies

• Technical Competence: Knowledge of Microsoft software applications and familiarity with functionality and operations of PeopleSoft or other full service HRMS technologies.
• Analytical Competence: Strength in data analysis with attention to detail, statistical or quantitate methods. Strong problem solving and systematic thinking skills.
• Effective cross-functional teamwork: Ability to achieve progress and results related to strategic initiatives and continuous improvement.
• Time Management: Demonstrated ability to work effectively in a team orientated work setting of high volume workloads with multiple, tight and demanding timelines.
• Professional Currency: Stays up to date in field and is able to apply innovative solutions as appropriate.
• Personal suitability.

Police Information Clearance: Applicants new to the Calgary Board of Education WHO ARE OFFERED EMPLOYMENT must complete and pass a police information clearance before employment is confirmed.

We thank all candidates for their interest in this position however only those selected for an interview will be contacted.

The Calgary Board of Education acknowledges the traditional territories and oral practices of the Treaty 7 Nations, including the Siksikaitsitapi Nations, Tsuut'ina Nation, and the Îyârhe Nakoda Nations. We acknowledge the Métis Nation within Alberta, and all people who make their homes in the Treaty 7 region of southern Alberta. As a learning organization, we are committed to advancing the Truth and Reconciliation Calls to Action focused on Education for ReconciliACTION.